HR & Office Operations Specialist

Morgan McKinley; Dublin; On-site; EUR 32,000 - 45,000; Full time

Job summary

Morgan McKinley is seeking a versatile HR/Office Administrator to support HR administration, recruitment coordination, onboarding and facilities tasks in a busy office environment in Ireland. You will partner with HR, IT, Facilities and hiring managers to ensure a smooth employee experience for new and existing staff.

Essentially, you will handle recruitment admin, onboarding from offer through probation, inductions, and maintain accurate records while coordinating training, reception duties and

Qualifications

• 2–5 years’ experience in HR administration, office administration or facilities coordination.
• Strong organisational and time-management abilities with attention to detail.
• Excellent communication, customer service and stakeholder management skills.
• Experience supporting recruitment and onboarding processes.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, Outlook, Teams and SharePoint.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate HR administration, recruitment coordination and onboarding.
• Support vacancy advertising, recruitment records and pre-employment administration.
• Coordinate onboarding from offer through probation.
• Organise inductions, office tours, access, equipment and system setup for new starters.
• Maintain HR and recruitment records and trackers.
• Coordinate internal and external training activities, including scheduling and logistics.
• Liaise with training providers and facilitators.
• Maintain training records and attendance registers.
• Provide professional reception service for employees, visitors and candidates.
• Coordinate meeting rooms, hospitality, office supplies and post/couriers.
• Coordinate contractors, maintenance and planned preventative maintenance.
• Support workplace initiatives and employee engagement activities.
• Maintain health, safety and compliance records.
• Support workplace inspections, fire safety and contractor compliance.
• Raise and track purchase orders and support invoice processing.
• Maintain administrative, procurement and operational records.

Skills

Organisational skills

Time management

Attention to detail

Stakeholder management

Communication

Customer service

Recruitment support

Onboarding experience

Multitasking

Confidential information handling

Education

Experience in HR/office administration

Tools

Microsoft Office

Outlook

Teams

SharePoint

Job description

Morgan McKinley is seeking a versatile HR/Office Administrator to support HR administration, recruitment coordination, onboarding and facilities tasks in a busy office environment in Ireland. You will partner with HR, IT, Facilities and hiring managers to ensure a smooth employee experience for new and existing staff.

Essentially, you will handle recruitment admin, onboarding from offer through probation, inductions, and maintain accurate records while coordinating training, reception duties and