HR Executive

TRIPLE 'S' PROTECTION PRIVATE LIMITED; Dublin; Vor Ort; EUR 34.000 - 49.000; Vollzeit

Zusammenfassung

TRIPLE 'S' PROTECTION PRIVATE LIMITED in Singapore is seeking an experienced HR Executive to join the HR team and support the full spectrum of HR and manpower operations for our security officers and corporate employees.

You will manage HR administration, recruitment, MOM/S Pass matters, compliance, payroll and employee relations, while ensuring accurate records and strict confidentiality for a large workforce.

Qualifikationen

• Diploma/Degree in HR or related field.
• Minimum 2 years of HR experience.
• Experience in security services is advantageous.
• Familiarity with MOM, Work Permit, S Pass and PLRD matters.
• Good knowledge of Singapore employment practices.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong communication and interpersonal skills.
• Excellent organisational skills and attention to detail.
• Able to handle confidential information with discretion.
• Able to work independently and manage multiple HR matters simultaneously.
• Comfortable working with a large operational workforce.

Aufgaben

• HR & Employee Administration: manage records, leave, attendance and medical records.
• Prepare employment contracts, confirmation letters, warning letters, termination letters and other HR correspondence.
• Handle employee enquiries and provide timely HR support.
• Maintain accurate and up-to-date HR records and manpower reports.
• Ensure proper documentation and filing in accordance with company policies.
• Recruitment & Onboarding: manage recruitment activities for Security Officers, Senior Security Officers and other operational positions; coordinate interviews and onboarding.
• Prepare employment documentation and onboarding materials; coordinate with Operations on manpower requirements.
• Monitor recruitment requirements for new sites and replacement manpower.
• MOM / Work Pass Administration: handle Work Permit and S Pass applications, renewals, transfers, cancellations and related matters.
• Monitor work pass expiry dates and ensure timely renewal or cancellation; liaise with MOM and relevant agencies.
• Maintain proper records of foreign workers and work pass documentation; assist with compliance relating to foreign employees.
• Security Industry Compliance: assist with PLRD-related requirements; maintain records of licences, training and certifications; monitor training/licence requirements.
• Monitor training and licence requirements, including rank upgrades and mandatory courses; support SOP compliance.
• Payroll & Attendance: verify attendance, overtime, allowances, deductions, leave and payroll-related information; coordinate with Payroll and Operations.
• Monitor absenteeism, MC, AWOL, lateness and follow-up on discrepancies.
• Employee Relations & Discipline: assist with investigations, counselling and formal inquiries; document misconduct and grievances; ensure proper follow-up.
• Training & Development: coordinate mandatory training and refresher courses for security officers; monitor completion and renewal dates.

Kenntnisse

Excel

Word

Communication

Interpersonal skills

Organisational skills

Discretion

Ausbildung

Diploma/Degree in HR or related

Jobbeschreibung

We are looking for a dedicated and experienced HR Executive to join our HR team and support the full spectrum of HR and manpower operations for our security officers and corporate employees.

Key Responsibilities

HR & Employee Administration

• Manage employee records, personnel files, leave, attendance and medical records.
• Prepare employment contracts, confirmation letters, warning letters, termination letters and other HR correspondence.
• Handle employee enquiries and provide timely HR support.
• Maintain accurate and up-to-date HR records and manpower reports.
• Ensure proper documentation and filing in accordance with company policies.

Recruitment & Onboarding

• Manage recruitment activities for Security Officers, Senior Security Officers and other operational positions.
• Coordinate interviews, selection, onboarding and deployment of new employees.
• Prepare employment documentation and onboarding materials.
• Coordinate with Operations on manpower requirements and deployment needs.
• Monitor recruitment requirements for new sites and replacement manpower.

MOM / Work Pass Administration

• Handle Work Permit and S Pass applications, renewals, transfers, cancellations and related matters.
• Monitor work pass expiry dates and ensure timely renewal or cancellation.
• Liaise with MOM and relevant agencies on work pass and employment matters.
• Maintain proper records of foreign workers and work pass documentation.
• Assist with compliance requirements relating to foreign employees.

Security Industry Compliance

• Assist with PLRD-related requirements and documentation.
• Maintain records relating to security officers' licences, training and certifications.
• Monitor training and licence requirements, including rank upgrades and mandatory courses.
• Support compliance with applicable security industry requirements and company SOPs.

Payroll & Attendance

• Verify attendance, overtime, allowances, deductions, leave and other payroll-related information.
• Work closely with Payroll and Operations to ensure accurate monthly payroll processing.
• Monitor absenteeism, MC, AWOL, lateness and other attendance matters.
• Follow up with employees and Operations on attendance discrepancies.

Employee Relations & Discipline

• Assist with disciplinary investigations, counselling and formal inquiries.
• Prepare relevant documentation for misconduct, absenteeism, lateness and other employment matters.
• Assist in handling employee grievances and workplace issues.
• Ensure proper documentation and follow-up on disciplinary cases.

Training & Development

• Coordinate mandatory training and refresher courses for security officers.
• Monitor course completion and certification expiry dates.
• Liaise with training providers and employees on course arrangements.
• Maintain updated training records.

Requirements

• Diploma/Degree in Human Resources, Business Administration or a related discipline.
• Minimum 2 years of relevant HR experience in Singapore.
• Experience in the security services industry will be an advantage.
• Familiarity with MOM, Work Permit, S Pass and PLRD matters preferred.
• Good knowledge of Singapore employment practices.
• Proficient in Microsoft Office, especially Excel and Word.
• Good communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Able to handle confidential information with discretion.
• Able to work independently and manage multiple HR matters simultaneously.
• Comfortable working with a large operational workforce.

Working Environment

This role is suitable for an HR professional who enjoys a hands-on HR environment, working closely with Operations, Payroll and Management to support a large team of security officers.

Salary: Negotiable based on experience and qualifications
Employment Type: Full-Time
Location: Singapore