HR Administrator

Red Robin Events Ltd.; Dublin; On-site; EUR 31,000 - 35,000; Full time

Job summary

Red Robin Events Ltd. in Dublin seeks a highly organised HR Administrator to join our HR team. You will provide essential administrative and operational support across the full employee lifecycle, ensuring HR processes are delivered accurately and efficiently.

Working with the Head of HR and managers across our international locations, you will maintain employee records, assist with recruitment, onboarding, payroll coordination and reporting, and contribute to a positive employee experience.

Qualifications

• Previous experience in an HR administration, coordination or similar administrative role.
• Strong organisational and communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Experience with HR information systems and employee data.
• Discretion handling confidential information.

Responsibilities

• Assist recruitment processes: advertising vacancies, coordinating interviews, candidate comms.
• Maintain recruitment trackers and onboarding documents.
• Prepare employment contracts and offer letters.
• Coordinate pre-employment checks and right-to-work where applicable.
• Set up new hires on HRIS and IT access.
• Manage HR records and respond to routine HR queries.
• Coordinate payroll changes and benefits administration.
• Assist with performance reviews, training and development records.
• Support employee engagement, events and internal communications.
• Maintain leave records and absence reporting.
• Support offboarding activities and final payroll information.
• Assist with HR policy administration and reporting.

Job description

We are seeking a highly organised, proactive and detail-oriented HR Administrator to join our HR team.

This role provides essential administrative and operational support across the full employee lifecycle, ensuring that HR processes are delivered efficiently, accurately and consistently.

Working closely with the Head of HR, managers and employees across our international locations, the successful candidate will play an important role in supporting our people operations, maintaining accurate employee records and contributing to a positive employee experience.

This is an excellent opportunity for someone who enjoys working in a fast-paced, collaborative environment and is looking to develop their career in Human Resources. Describe the role and team the candidate will be joining

What you'll do

1. Recruitment, Onboarding and Induction

• Provide administrative support throughout the recruitment process, including advertising vacancies, coordinating interviews and communicating with candidates.
• Maintain recruitment trackers and ensure candidate information is accurately recorded.
• Prepare employment contracts, offer letters and onboarding documentation.
• Coordinate pre-employment checks, references and right-to-work documentation where applicable.
• Set up new employees on the HR Information System (HRIS) and relevant internal platforms.
• Liaise with IT, Finance and hiring managers to ensure new employees have the necessary systems access and equipment.
• Coordinate induction schedules and ensure new starters receive a welcoming and structured onboarding experience.
• Monitor completion of mandatory onboarding documentation, policies and training.

2. HR Administration and Employee Records

• Maintain accurate and up-to-date employee records within the HRIS.
• Prepare and issue routine HR correspondence, including employment confirmations, contractual amendments, promotion letters and probation confirmations.
• Process employee changes, including job titles, reporting lines, salaries and employment details, following the appropriate approval processes.
• Manage and maintain HR documentation, templates and administrative trackers.
• Respond to general HR queries from employees and managers, escalating complex or sensitive matters to the Head of HR.
• Ensure employee information is handled confidentially and in accordance with GDPR and applicable data protection requirements.
• Support regular HR data audits to maintain accuracy and compliance.

3. Payroll and Benefits Administration

• Coordinate with Finance and payroll providers to ensure employee changes are accurately communicated within payroll deadlines.
• Maintain records of new starters, leavers, salary adjustments, unpaid leave and other relevant payroll changes.
• Assist with the administration of employee benefits, including health insurance, pension arrangements and other company benefits.
• Support employee enrolment and changes to benefits programmes.
• Respond to routine payroll and benefits queries, referring more complex matters to the appropriate team.
• Maintain accurate records and documentation relating to payroll and benefits administration.

4. Performance Management and Employee Development

• Support the administration of probationary reviews, including issuing templates and monitoring review deadlines.
• Coordinate performance review cycles and provide reminders to managers and employees.
• Track completion of performance management documentation and maintain accurate records.
• Prepare probation confirmation letters and other related correspondence.
• Assist with the coordination of employee training, learning and development initiatives.
• Maintain training records and monitor completion of mandatory training requirements.
• Support the preparation of HR reports relating to performance reviews, training and employee development.

5. Employee Experience and Engagement

• Assist with the coordination of employee engagement initiatives, internal communications and company events.
• Support employee recognition programmes and wellbeing initiatives.
• Help coordinate employee surveys and collate feedback for HR review.
• Contribute to creating an inclusive, supportive and positive workplace culture.
• Assist with communicating HR policies, initiatives and company updates.
• Act as an approachable first point of contact for routine employee queries.

6. Leave and Absence Administration

• Maintain accurate records of annual leave, sick leave and other statutory or company leave entitlements.
• Support the administration of maternity, paternity, parent's, parental and other applicable leave requests.
• Ensure relevant forms, supporting documentation and approvals are recorded appropriately.
• Monitor absence records and prepare reports for HR and management.
• Assist with coordinating return-to-work documentation and meetings.
• Escalate sensitive or complex absence matters to the Head of HR.

7. Offboarding and Employee Lifecycle Management

• Coordinate administrative activities associated with employee departures.
• Prepare routine offboarding documentation and relevant correspondence.
• Liaise with IT, Finance and managers regarding system access, equipment returns and final payroll information.
• Ensure exit checklists are completed and employee records updated.
• Assist with coordinating exit interviews and compiling feedback summaries.
• Maintain accurate records of employee departures and support relevant reporting.

8. HR Compliance, Policies and Reporting

• Support the administration and maintenance of HR policies, procedures and employee handbooks.
• Ensure employees acknowledge relevant policies and documentation.
• Assist with HR compliance audits and maintain accurate supporting records.
• Support the preparation of HR reports, including headcount, turnover, absence, recruitment and probation status.
• Assist with maintaining compliance documentation across the company's international locations.
• Monitor administrative deadlines and highlight potential compliance issues to the Head of HR.
• Support continuous improvement of HR processes, systems and administrative workflows.

Qualifications

• Previous experience in an HR administration, HR coordination or similar administrative role.
• Strong organisational skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Strong proficiency in Google Workspace (Desireable).
• Experience using HR systems or employee databases.
• Ability to handle confidential and sensitive information with discretion.
• A professional, approachable and service-focused attitude.
• Ability to work independently while contributing positively to a team.

About Red Robin Events Ltd.

Red Robin Events is an experienced international events delivery team, focused on enhancing the attendee journey and specialising in delegate services, registration, event logistics, travel and design. We work across EMEA, the US and APAC, bringing a collaborative, friendly and solutions-focused approach to every project.

The pay range for this role is:

31,000 - 35,000 EUR per year (Dublin Landings)