Global Travel & Operations Coordinator

ATC (part of Arvato); Dublin; On-site; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Employee Assistance Programme (TELUS)

Cycle to Work Scheme

Pension Scheme (Zurich)

20 Days Paid Annual Leave

Job summary

ATC (part of Arvato) in Ireland is seeking a Travel and Operations Coordinator for our Service Operations team. You will manage domestic and international travel, coordinate bookings, and provide ongoing support and clear communication during travel periods.

The role requires at least 2 years in travel coordination, strong knowledge of booking systems and supplier management, budget tracking, and the ability to train staff on travel policies.

Qualifications

• Minimum 2 years' experience in travel coordination or similar role.
• Proven ability to coordinate domestic and international travel, visas, and expenses.
• Strong knowledge of travel policies, supplier contracts, and cost optimization.

Responsibilities

• Coordinate domestic and international travel, including flights, accommodation, taxis, and other transport requirements.
• Manage relationships with travel suppliers, including TMCs, hotels, car rental providers, and visa agencies. Negotiate competitive rates, review supplier performance, and identify cost-saving opportunities.
• Ensure travel bookings comply with company policies, budgets, and employee safety requirements.
• Monitor travel activity through booking systems, maintaining accurate records and producing travel reports.
• Manage travel budgets, track expenditure, reconcile invoices, and resolve billing discrepancies with Finance.
• Provide guidance on visa requirements, application processes, and travel documentation, liaising with authorities where required.
• Train and support employees on travel policies and booking procedures, while coordinating urgent or out-of-hours travel assistance when needed.

Skills

End-to-end travel coordination

Travel booking systems

Supplier management

Contract negotiation

Cost optimization

Budget management

Report generation

Stakeholder management

MS Office

Travel policy compliance

Tools

Travel management systems

Microsoft Office

Reporting tools

Financial reconciliation

Job description

ATC (part of Arvato) in Ireland is seeking a Travel and Operations Coordinator for our Service Operations team. You will manage domestic and international travel, coordinate bookings, and provide ongoing support and clear communication during travel periods.

The role requires at least 2 years in travel coordination, strong knowledge of booking systems and supplier management, budget tracking, and the ability to train staff on travel policies.