Travel Coordinator - 6-month contract

Engage People; Dublin; On-site; EUR 28,000 - 38,000; Full time

Job summary

Engage People is seeking a proactive Travel Coordinator in Dublin to support a busy corporate environment. You will organise employee travel, coordinate bookings, and assist with office operations and onboarding for new hires and visitors.

In this role you will manage travel changes, arrange logistics, maintain records, and help deliver a positive workplace experience. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced team setting.

Qualifications

• Experience in administration or travel coordination required.
• Strong organizational skills and attention to detail.
• Able to work in a fast-paced corporate environment.
• Proficient in MS Office applications.

Responsibilities

• Booking and coordinating employee travel (flights, accommodation, ground transport).
• Manage travel changes, cancellations and inquiries.
• Coordinate accommodation for interns, new hires, and visitors.
• Arrange airport transfers and travel logistics.
• Maintain travel records and assist with travel reporting.
• Welcome visitors and support front-of-house duties.
• Coordinate meeting room bookings and setup.
• Handle post, deliveries and courier services, and office supplies.

Skills

Administration

Travel coordination

Office support

Customer-facing

Tools

Outlook

Excel

PowerPoint

Job description

Travel Coordinator - 6-month contract (3672379) Dublin, Republic of Ireland

We are seeking a proactive and highly organised Travel Coordinator to support a busy corporate environment in Dublin. This role will be responsible for coordinating employee travel, supporting office operations, and helping to deliver a positive workplace experience for employees and visitors.

This is a varied, hands-on opportunity suited to someone who enjoys working in a fast-paced environment, has strong attention to detail, and takes pride in providing excellent service and support.

Key Responsibilities

Travel Coordination

• Book and coordinate employee travel, including flights, accommodation and ground transportation using the company's travel platform
• Manage travel changes, cancellations and travel-related queries
• Coordinate accommodation arrangements for interns, new hires and business visitors
• Arrange airport transfers and other travel logistics
• Maintain accurate travel records and support travel reporting where required

Office Operations & Reception Support

• Welcome visitors and assist with front-of-house duties
• Coordinate meeting room bookings and meeting setup requirements
• Manage incoming post, deliveries and courier services
• Ensure office supplies, refreshments and workplace essentials are adequately stocked
• Support the smooth day-to-day running of the office environment

Employee & Onboarding Support

• Assist with onboarding activities for new employees, including office orientation and logistical support
• Help create a positive and welcoming workplace experience
• Support internal events, team activities and employee initiatives
• Process and track travel-related invoices and expenses
• Liaise with travel providers, accommodation partners and other external vendors
• Provide general administrative support, including document preparation and basic reporting
• Assist with additional office and coordination projects as required

Skills & Experience

• Previous experience in administration, travel coordination, office support or a customer-facing environment
• Strong organisational skills with excellent attention to detail
• Effective communication and interpersonal skills
• Proficiency in Microsoft Office, including Outlook, Excel and PowerPoint
• Comfortable learning and using new systems and technologies
• Ability to manage multiple priorities and work effectively in a busy environment

What You'll Bring

• A positive, can-do attitude and strong service mindset
• A proactive and adaptable approach to work
• Excellent attention to detail and reliability
• Strong relationship-building skills with employees, visitors and external suppliers
• A collaborative, team-oriented approach

The Opportunity

This is an excellent opportunity for someone looking to build experience across travel coordination, office operations and employee support within a professional corporate environment. No two days are the same, and you will play a key role in ensuring employees and visitors receive a seamless and efficient experience while supporting the wider Irish business.