Global Document Control Leader

LotusWorks; Leixlip; On-site; EUR 50,000 - 75,000; Full time

Benefits offered by this job

VHI Healthcare

Life Assurance

Pension Contribution

Training And Educational Assistance

Annual GP Check-Up

Extra Annual Leave

Healthcare Screening

Recognition Rewards

Job summary

LotusWorks in Ireland is seeking a Document Control Manager to oversee document control processes across client projects. You will maintain PEP and CMP alignment, ensure SOPs are followed, and coordinate with global document control teams to standardize documentation.

Reporting to the Central Document Control Manager, you will prepare weekly updates, lead cross-site meetings, and drive continuous improvement in information management, risk mitigation, and escalation of issues to project teams.

Qualifications

• Previous experience in Document Control essential.
• Competent in MS Office, particularly MS Excel including VLOOKUP.
• Strong communication and people management skills and ability work with people at all levels.
• High attention to detail.
• Ability to work on own initiative and as part of a team.
• Problem solving ability and solution focused.
• Man-management and people skills.

Responsibilities

• Review project schedules, PEP chapters and contracts to ensure complete understanding of project documentation requirements.
• Support development and maintenance of PEPs, schedules, trackers, and reporting tools.
• Review processes and procedures for gaps, risks and improvements.
• Support local document control team through day-to-day execution of requests from request inboxes.
• Liaise with project stakeholders to ensure documentation is delivered in accordance with project schedules and priorities.
• Monitor project documentation progress against deliverable milestones and proactively identify gaps in documentation.
• Lead and support structured investigations into technical failures, operational incidents, safety observations, project delays, recurring defects, and quality issues.
• Conduct site investigations, gather evidence, interview stakeholders, review documentation, and analyse system performance to determine root causes.
• Track implementation and effectiveness of corrective and preventive actions.
• Support development of procedures, checklists, workflows, and best practices arising from investigations.
• Participate in daily, weekly, and monthly project reviews.
• Prepare and present project progress updates to project stakeholders and Central Document Control Manager
• Maintain effective communication channels between client project team, external contractor and trade document control teams and internal global document control teams.
• Champion a culture of continuous improvement and operational excellence.
• Identify opportunities to improve project documentation delivery, project records management and auditing management.
• Support implementation of Lean, Six Sigma, and problem-solving methodologies where applicable

Skills

MS Excel

Communication

Attention to detail

Initiative

Teamwork

Problem solving

People management

Education

Level 7 qualification in Business

Business degree

Tools

MS Office

Job description

LotusWorks in Ireland is seeking a Document Control Manager to oversee document control processes across client projects. You will maintain PEP and CMP alignment, ensure SOPs are followed, and coordinate with global document control teams to standardize documentation.

Reporting to the Central Document Control Manager, you will prepare weekly updates, lead cross-site meetings, and drive continuous improvement in information management, risk mitigation, and escalation of issues to project teams.