Global Clinical Operations Project Coordinator (Hybrid)

Novartis AG; Dublin; Hybrid; EUR 35,000 - 66,000; Full time

Job summary

Novartis AG in Dublin, Ireland, is seeking a Project Coordinator, Global Clinical Operations, to provide critical administrative and operational support across a global team. The role involves managing complex calendars, coordinating updates and reports, and assisting with recruitment, budgets, and timecards in a hybrid work environment with 12 onsite days per month.

You will interact with senior leaders and colleagues to ensure timely delivery of projects, maintain high-quality communications,

Qualifications

• Experience coordinating administrative, operational, or project activities.
• Strong organization to manage multiple priorities and deadlines.
• Experience supporting meetings, calendars, and events.
• Excellent communication and interpersonal skills for global teams.
• Proficiency with Microsoft Office and collaboration platforms.
• Ability to work independently and resolve issues.
• Experience coordinating information with accuracy.

Responsibilities

• Provide administrative and operational support to Global Clinical Operations leaders and teams.
• Manage complex calendars, meetings, correspondence, deadlines, and departmental administrative activities.
• Coordinate, track, verify, and reconcile functional updates, reports, and business information.
• Plan and execute project activities related to respective GCO function.
• Organize meetings, events, presentations, agendas, and follow-up on key actions.
• Support team communications, information-sharing initiatives, town halls, and collaboration platforms.
• Coordinate SharePoint administration, content maintenance, and process improvements.
• Support recruitment, onboarding, interview coordination, talent discussions, and feedback consolidation.
• Assist with financial and operational activities, including purchase orders, vendor onboarding, budgets, and timecards.

Skills

Organizational skills

Communication

Stakeholder management

MS Office

Tools

SharePoint

Job description

Novartis AG in Dublin, Ireland, is seeking a Project Coordinator, Global Clinical Operations, to provide critical administrative and operational support across a global team. The role involves managing complex calendars, coordinating updates and reports, and assisting with recruitment, budgets, and timecards in a hybrid work environment with 12 onsite days per month.

You will interact with senior leaders and colleagues to ensure timely delivery of projects, maintain high-quality communications,