Project Coordinator - Global Clinical Operations

Novartis AG; Dublin; Hybrid; EUR 35,000 - 66,000; Full time

Job summary

Novartis AG in Dublin, Ireland, is seeking a Project Coordinator, Global Clinical Operations, to provide critical administrative and operational support across a global team. The role involves managing complex calendars, coordinating updates and reports, and assisting with recruitment, budgets, and timecards in a hybrid work environment with 12 onsite days per month.

You will interact with senior leaders and colleagues to ensure timely delivery of projects, maintain high-quality communications,

Qualifications

• Experience coordinating administrative, operational, or project activities.
• Strong organization to manage multiple priorities and deadlines.
• Experience supporting meetings, calendars, and events.
• Excellent communication and interpersonal skills for global teams.
• Proficiency with Microsoft Office and collaboration platforms.
• Ability to work independently and resolve issues.
• Experience coordinating information with accuracy.

Responsibilities

• Provide administrative and operational support to Global Clinical Operations leaders and teams.
• Manage complex calendars, meetings, correspondence, deadlines, and departmental administrative activities.
• Coordinate, track, verify, and reconcile functional updates, reports, and business information.
• Plan and execute project activities related to respective GCO function.
• Organize meetings, events, presentations, agendas, and follow-up on key actions.
• Support team communications, information-sharing initiatives, town halls, and collaboration platforms.
• Coordinate SharePoint administration, content maintenance, and process improvements.
• Support recruitment, onboarding, interview coordination, talent discussions, and feedback consolidation.
• Assist with financial and operational activities, including purchase orders, vendor onboarding, budgets, and timecards.

Skills

Organizational skills

Communication

Stakeholder management

MS Office

Tools

SharePoint

Job description

Salary Range: €35,350.00 - €65,650.00

Job Description Summary

#LI-Hybrid

Location: Dublin, Ireland

Novartis is unable to provide relocation or Visa support for this position. Please only apply if this location is accessible to you. Applicants must have an existing right to work in Ireland at the time of application. Novartis operates a Hybrid working policy with an expectation of 12 days a month onsite.

As Project Coordinator, Global Clinical Operations, you will serve as a central figure within the team, partnering closely with senior leaders and colleagues across a global organization to ensure the smooth delivery of operational and project activities. You will play a key role in coordinating information, communications, meetings, and initiatives that enable the team to operate effectively. Through your professionalism, responsiveness, and commitment to service excellence, you will help shape the department's reputation and the quality of support provided to stakeholders across Global Clinical Operations. This is an exciting opportunity for an organized and proactive professional to gain broad exposure to Global Clinical Operations while building project coordination, stakeholder engagement, and operational management skills in a complex, international environment.

Job Description

Key Responsibilities

• Provide administrative and operational support to Global Clinical Operations leaders and teams.
• Manage complex calendars, meetings, correspondence, deadlines, and departmental administrative activities.
• Coordinate, track, verify, and reconcile functional updates, reports, and business information.
• planning and execution specific project activities related to respective GCO function
• Organize meetings, events, presentations, agendas, and follow-up of key action items.
• Support team communications, information-sharing initiatives, town halls, and collaboration platforms.
• Coordinate SharePoint administration, content maintenance, and continuous process improvements.
• Support recruitment, onboarding, interview coordination, talent discussions, and feedback consolidation.
• Assist with financial and operational activities, including purchase orders, vendor onboarding, budgets, and timecards.

Essential Requirements

• Experience coordinating administrative, operational, or project-related activities in a professional environment.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholder requests.
• Experience supporting meetings, calendars, presentations, events, and follow-up of action items.
• Excellent communication and interpersonal skills, with the ability to build strong relationships and deliver a high-quality service experience across global teams.
• Proficiency with Microsoft Office applications and collaboration tools, including document and information management platforms.
• Ability to work independently, exercise sound judgement, and proactively identify and resolve issues.
• Experience coordinating information, reports, or business updates with a high degree of accuracy and attention to detail.
• Experience supporting administrative, operational, or departmental processes in a professional environment.

Desirable Requirements

• Experience working in a pharmaceutical, healthcare, scientific, or other regulated environment.

Benefits & Rewards

At Novartis, we're committed to reimagining medicine together - and rewarding the people who make it happen.

Expected Annual Base Salary Range for role: 35,350.00 - 65,650.00 EUR Annual

The base salary offered is determined based on gender-neutral objectives, such as relevant skills, competencies and experience in accordance with the Novartis pay setting policy and upon joining Novartis will be reviewed periodically.

In addition to your base salary, you may be eligible for a performance-based bonus depending on certain performance parameters.

The rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally, such as insurance plans, retirement plans, wellbeing resources and global recognition programs. In addition, we provide flexible and hybrid working options, where possible, and minimum 14 weeks paid parental leave.

Pay equity is a fundamental principle of our employment policy and reflects our commitment to create a diverse, equitable and inclusive environment that treats all employees with dignity and respect, as outlined in our Code of Ethics.

Read our brochure to learn more about our global total rewards offering:

https://www.novartis.com/sites/novartis_com/files/novartis-life-handbook.pdf

Note: Benefits and compensation may vary by country and are subject to local legal requirements, including provisions of collective bargaining agreements where applicable. A full overview of your compensation package, including any relevant collective bargaining agreement details applicable to your role based on your emp