Pharma Marketing Projects Coordinator - Hybrid Dublin

Novartis Farmacéutica; Dublin; Hybrid; EUR 32,000 - 42,000; Full time

Job summary

Novartis in Dublin, Ireland, is seeking an administrative assistant to support the marketing team in a hybrid role. You will handle day-to-day admin tasks, help prepare basic promotional materials, maintain distributor data, and ensure timely reporting in line with SOPs.

The role emphasizes accuracy, reliability, and clear communication with customers, with a focus on data management and compliance. Relocation is not offered; applicants must be accessible to Dublin site.

Qualifications

• Experience in the pharmaceutical industry.
• Ability to gather and interpret basic market intelligence.
• Clear and confident communication with a customer focus.
• Ability to follow Standard Operating Procedures consistently.

Responsibilities

• Provide day-to-day administrative and secretarial support to the marketing team.
• Assist in preparing basic promotional materials for campaigns and product activities.
• Maintain accurate distributor data to support smooth marketing operations.
• Support timely completion and submission of required marketing and operational reports.
• Help coordinate customer satisfaction reports and follow‑up actions.
• Ensure tasks follow Standard Operating Procedures and compliance expectations.
• Assist in tracking and organizing marketing samples where applicable.
• Report product complaints, adverse events, or special cases within required timelines.

Skills

Pharma industry experience

Market intelligence basics

Customer-focused communication

SOP compliance

Job description

Novartis in Dublin, Ireland, is seeking an administrative assistant to support the marketing team in a hybrid role. You will handle day-to-day admin tasks, help prepare basic promotional materials, maintain distributor data, and ensure timely reporting in line with SOPs.

The role emphasizes accuracy, reliability, and clear communication with customers, with a focus on data management and compliance. Relocation is not offered; applicants must be accessible to Dublin site.