Garage Parts Administrator

Barna Recycling; Galway; On-site; EUR 26,000 - 34,000; Full time

Job summary

Barna Recycling in County Galway is seeking an Administrative Parts Assistant to support the garage parts department. You will manage inventory records, process orders, and liaise with suppliers to ensure timely availability of parts for vehicle servicing and repairs.

The role requires strong MS Office skills, attention to detail, and the ability to work both independently and as part of a team in a fast-paced workshop environment. Previous automotive parts experience is desirable.

Qualifications

• Experience within the automotive, motor trade, or garage industry is desirable.
• Good knowledge of vehicle parts and automotive terminology.
• Strong computer skills, including Microsoft Office (Excel, Outlook, and Word).
• Excellent organisational and time management skills.

Responsibilities

• Process customer and workshop parts orders accurately and efficiently.
• Source vehicle parts from approved suppliers and obtain competitive pricing.
• Receive, check, and record incoming parts deliveries.
• Maintain accurate inventory and stock records.
• Monitor stock levels and reorder parts as required.
• Prepare quotations and invoices for parts sales.
• Liaise with technicians, service advisors, suppliers, and customers regarding parts availability.
• Handle returns, warranty claims, and supplier credits.
• Ensure all parts are correctly labelled and stored.
• Maintain filing systems and electronic records.
• Produce stock and purchasing reports when required.
• Support the Parts Manager with general administrative duties.
• Follow company health and safety procedures and maintain a clean, organised work area.

Skills

Automotive knowledge

MS Office proficiency

Organizational skills

Attention to detail

Teamwork

Tools

Excel

Job description

Job Purpose

To provide efficient administrative support for the garage parts department by managing inventory records, processing orders, liaising with suppliers, and ensuring the timely availability of parts required for vehicle servicing and repairs.

Key Responsibilities

• Process customer and workshop parts orders accurately and efficiently.
• Source vehicle parts from approved suppliers and obtain competitive pricing.
• Receive, check, and record incoming parts deliveries.
• Maintain accurate inventory and stock records.
• Monitor stock levels and reorder parts as required.
• Prepare quotations and invoices for parts sales.
• Liaise with technicians, service advisors, suppliers, and customers regarding parts availability.
• Handle returns, warranty claims, and supplier credits.
• Ensure all parts are correctly labelled and stored.
• Maintain filing systems and electronic records.
• Produce stock and purchasing reports when required.
• Support the Parts Manager with general administrative duties.
• Follow company health and safety procedures and maintain a clean, organised work area.

Essential Skills and Experience

• Experience within the automotive, motor trade, or garage industry is desirable.
• Good knowledge of vehicle parts and automotive terminology.
• Strong computer skills, including Microsoft Office (Excel, Outlook, and Word).
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.

Personal Attributes

• Reliable and dependable.
• Professional and courteous.
• Proactive with a problem-solving approach.
• Able to prioritise workload in a busy environment.
• Flexible and willing to assist colleagues.

Working Conditions

• Based in a garage or automotive workshop environment.
• Standard working hours, with occasional overtime during busy periods.
• Regular interaction with workshop staff, suppliers, and customers.

Performance Measures

• Timely processing of parts orders.
• Stock availability and control.
• Efficient handling of supplier orders and returns.
• Compliance with company procedures and health and safety standards.