Parts Specialist

Temple Recruitment; Leinster; On-site; EUR 26,000 - 32,000; Full time

Job summary

A leading parts supplier in Leinster is seeking a skilled parts and warehouse support staff member. The role involves ensuring timely delivery of parts, performing routine checks, and maintaining high customer service standards. Candidates should have motor trade experience, technical knowledge of vehicles, and excellent organizational skills. This position requires the ability to work efficiently under pressure and as part of a team, along with proficient use of computerized parts systems.

Qualifications

• Extensive knowledge of vehicle type and parts, HGV experience would be preferable.
• Confident utilizing a computerized parts system.
• Experience of stock management and following parts processes with attention to detail.
• Experience with handling warranty.
• An effective communicator with a commitment to provide excellent customer service.
• Organizational skills and ability to work on own initiative under pressure.
• The ability to work efficiently as an individual but also as part of a team.

Responsibilities

• Provide a timely and efficient parts delivery process for all workshop repairs.
• Perform routine checks for parts supply on all workshop jobs.
• Ensure a fast, efficient & accurate delivery of components to relevant jobs.
• Pre-picking of parts and order planning for Workshop jobs.
• Prepare and process all parts related documentation.
• Liaising with suppliers for ordering non-Volvo parts.
• Prepare quotes for workshop parts and manage warranty processes.
• Assist with parts administration and stock coordination for technicians.

Skills

Motor Trade experience

Technical knowledge of motor vehicles

Forklift licence

Ability to work accurately and efficiently under challenging time constraints

Highly organised

Excellent communication skills

Excellent interpersonal skills

Flexible approach to work tasks

Strong forward planning and follow up skills

Computer literate (Excel / Outlook / systems)

Tools

Excel

Outlook

Job description

Job Description

To support the Parts and Warehouse function in the supply of parts to the Workshop, driving improvements in working efficiencies and Customer Service Levels, through proactive planning and communication with the Service Team on Workshop repairs.

Key Responsibilities & Duties

Workshop

• Provide a timely and efficient parts delivery process for all workshop repairs (planned/unplanned), liaising with workshop personnel as required
• Perform routine checks for parts supply on all workshop jobs
• Ensure a fast, efficient & accurate delivery of components to relevant jobs in the Workshop
• Pre- Picking of parts and order planning for Workshop jobs
• Prepare and process all parts related documentation

• Liaising with suppliers for ordering non-Volvo parts.
• Ensuring job cards contain correct parts information ready for the admin team to invoice, and in a timely fashion.

• Prepare & provide quotes (pricing of parts) for Workshop jobs
• Execute the Warranty Returns process & Working within the Volvo returns policy (DCR)
• Assist with the management and control of all Workshop related parts administration
• Manage and co-ordinate the supply of special tools/consumables to Technicians
• Ensure pallets are stacked and strapped for returns to be carried out

Warehouse

• Coordination of deliveries
• Allocation of stock
• Control of Parts stock

General

• Deliver professional and efficient customer service at all times
• Cover front counter parts sales and telesales as and when required
• Maintain high standards of general housekeeping in the Warehouse & Workshop areas
• Adhere to correct working procedures, highlighting any errors or safety issues promptly to the Depot Manager
• Report faulty facility / equipment promptly
• Participate in training and development programs as required by the Company
• Undertake any other duties or activities as required

Skills Profile

• Motor Trade experience
• Technical knowledge of motor vehicles
• Forklift licence
• Ability to work accurately and efficiently under challenging time constraints
• Highly organised
• Excellent communication skills
• Excellent interpersonal skills
• Flexible approach to work tasks
• Strong forward planning and follow up skills ensuring all item requests closed out
• Computer literate (Excel / Outlook / systems)

Essential Requirements

• Extensive knowledge of vehicle type and parts, HGV experience would be preferable.
• Confident utilizing a computerized parts system
• Experience of stock management and following parts processes with attention to detail.
• Experience with handling warranty
• An effective communicator with commitment to provide excellent customer service.
• Organizational skills and ability to work on own initiative under pressure.
• The ability to work efficiently as an individual but also as part of a team