Front Office & Admin Specialist | 35-Hour Week Dublin

ALONE; Dublin; On-site; EUR 32,000 - 36,000; Full time

Benefits offered by this job

35 Hour week

Annual Salary Reviews

Time Off in lieu

Bike to Work Scheme

Sick Pay Scheme

Employee assistance programme

Job summary

ALONE is seeking a Front Office Administrator to support daily operations in Dublin. You will greet callers and visitors, handle the main phone line and email, and provide essential admin support to ensure smooth office functioning.

The role involves coordinating staff contacts, processing referrals, and assisting with mailings and communications, under the guidance of a line manager.

Qualifications

• Minimum 2 years’ experience in a similar office environment.
• Proven track record of target delivery.
• Ability to work in a team environment.
• Experience using Word, Excel and Outlook.
• Strong communication with various support functions.

Responsibilities

• Manage front office; answer main phone line and [e-mail], relay messages.
• Provide service information and process referrals from callers and inbox.
• Maintain Staff contacts listing and coordinator map.
• Perform general administration: filing, typing, photocopying, couriers, faxing.
• Oversee office facilities and stationeries; support mailings/emails.

Skills

Office experience

Team collaboration

Excellent telephone manner

Attention to detail

Multitasking under pressure

Interpersonal skills

Organizational skills

Liaising with support functions

Target delivery

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

ALONE is seeking a Front Office Administrator to support daily operations in Dublin. You will greet callers and visitors, handle the main phone line and email, and provide essential admin support to ensure smooth office functioning.

The role involves coordinating staff contacts, processing referrals, and assisting with mailings and communications, under the guidance of a line manager.