Facilities Coordinator – Hard & Soft Services (Dublin)

Hollybank Trustees Ltd; Dublin; On-site; EUR 42,000 - 60,000; Full time

Job summary

Apleona is recruiting a Hard Services Coordinator to join our team at our site in Dublin City. Hours: Monday to Friday, 40 hours per week. You will manage day-to-day facilities operations, coordinate SLAs with subcontractors, and oversee staff, budgets, and reporting.

The role requires strong client liaison skills, budget oversight, and EH&S compliance. You will engage in inspections, recruit support, and contribute to service improvements on site.

Qualifications

• Minimum three years’ experience coordinating hard and soft facilities services.
• Experience supervising staff and leading teams.
• Knowledge of SLAs, contractor performance, and EH&S compliance.
• Experience with client meetings and representation of facilities team.
• Experience with budgets, PO raising, and invoice processing.
• Proficient in spreadsheets and trackers for reporting.

Responsibilities

• Conduct regular property and facilities inspections for compliance and improvements.
• Manage day-to-day facilities operations, including reactive and PPM.
• Monitor site expenditures and budgets; report variances.
• Coordinate subcontractors and ensure SLAs are in place.
• Oversee reception, portering, catering, waste, and stationery.
• Raise POs and ensure timely invoice processing.
• Supervise on-site staff; conduct appraisals and training.
• Support recruitment, onboarding, and attendance tracking.
• Maintain asset registers, contractor logs, and inventories.
• Provide progress reports to clients and management.

Skills

Facilities coordination

Staff supervision

Budget tracking

EH&S compliance

Client liaison

Education

Facilities Management qualification

Tools

Spreadsheets

Trackers

Job description

Apleona is recruiting a Hard Services Coordinator to join our team at our site in Dublin City. Hours: Monday to Friday, 40 hours per week. You will manage day-to-day facilities operations, coordinate SLAs with subcontractors, and oversee staff, budgets, and reporting.

The role requires strong client liaison skills, budget oversight, and EH&S compliance. You will engage in inspections, recruit support, and contribute to service improvements on site.