Facilities Manager

Hollybank Trustees Ltd; Dublin; On-site; EUR 60,000 - 85,000; Full time

Job summary

Apleona is recruiting a Facilities Manager for our Dublin 4 site. The role covers day-to-day facilities operations, budgeting, and coordination of in-house and outsourced resources to deliver high-quality FM services.

You will manage PPM activities, ensure health and safety compliance, and drive improvements across all facilities functions while reporting to the client and Contracts Manager.

Qualifications

• Minimum 5 years' experience in a facilities environment
• Excellent PC skills (Word, Excel, PowerPoint) and project management
• Experience in Health and Safety and environmental issues
• Understanding of mechanical and electrical building engineering services
• Understanding of financial budgeting, management and control techniques
• Experience with service provision contracts and contract administration procedures
• Knowledge of local building, fire and safety codes
• Excellent customer service and communication skills

Responsibilities

• Provide timely reports to the client and Contracts Manager on projects and office moves on site
• Maintain auditable records for all PPM activities and file documents
• Manage outsourced resources' operational direction and ensure quality performance
• Track and resolve facilities requests in line with the helpdesk SLA
• Periodically report to the client (Monthly, Weekly, Adhoc)
• Identify and implement efficiency improvements across facilities services
• Ensure assets are entered into WFM per Apleona requirements
• Source and manage materials and subcontractors
• Deliver PPM schedules and action remedial works
• Manage budgets for all contracts under their control
• Develop and deliver SLAs for clients and subcontractors
• Coordinate training for staff and ensure HR policies are followed
• Ensure safe systems of work and compliance with Health & Safety requirements
• Support commercial functions as needed
• Monitor quality of work via audits and review breakdowns

Skills

PC skills (Word/Excel/PowerPoint)

Communication skills

Customer service

Teamwork

Job description

Apleona is currently recruiting for a Facilities Manager to join our team based in Dublin 4.

Working Pattern: Monday to Friday, 8:30am - 5pm

Main duties and responsibilities

• Providing timely reports to the client & Contracts Manager to ensure they are updated on all projects and office moves on site


• Maintain auditable records for all in-house and outsourced PPM activities and ensure all documents are filed


• Assist with managing the operational direction of outsourced resources, including quality performance, employed in the design, installation and operation of building, engineering and FM services


• Ensuring all facilities activities and requests are tracked and resolved in line with the helpdesk SLA.


• Periodic reporting to the client (Monthly, Weekly Adhoc)


• Constantly identifying and creating ways to improve efficiency across all facilities related services


• Ensuring all assets is added into WFM in line with Apleona requirements


• Effective sourcing and utilisation of materials and subcontractors.


• Ensuring PPM schedule is delivered effectively and remedial works actioned.


• Management of direct report staff; Security and Cleaners


• Formulation & management of budgets for all contracts under their control.


• Promote and deliver the aims of the Company to meet or exceed the quality levels of service


• Ensure that control measures are in place for a safe working environment


• To provide subcontractors with the facilities required to carry out functions


• Ensure all mechanical and electrical equipment is maintained in accordance with site specific requirements


• Provide guidance to each client as and when required


• Provide guidance on energy management to client with a view to minimising costs and increasing efficiencies


• Establish and manage quality measures and procedures in conjunction with the Company


• Overall budgetary responsibility for contract and services under their control including billing and manage cost control and review costs.


• Develop and deliver SLAs for client and sub-contractor contract under their control


• Facilitate and manage training requirements to ensure that staff are fully trained and ensure that HR policies and procedures are complied with.


• Ensure safe systems of work are in place for all operations by managing and addressing the Health & Safety requirements of each function and ensure compliance with all statutory and company procedures.


• Suggest and implement improvements and innovations in service delivery


• Provide support to the commercial functions of the business as required


• Conduct and monitor the quality of the work carried out by the workforce through random audits and the ongoing review of breakdowns

Qualifications and experience

• Minimum 5 years' experience working in a facilities environment


• Excellent pc skills, including Word/ Excel/ PowerPoint and project


• Suitable experience in Health and safety, and environmental issues


• Understanding of mechanical and electrical building engineering services, their design, operation and maintenance


• Understanding of human resource management and being part of a team


• Understanding of the facilities related services


• Understanding of financial budgeting, management and control techniques


• Working knowledge of service provision contracts and contract administration procedures


• Local building, fire and safety codes


• Excellent customer service and communication skills

We are looking forward to hearing from you!