Facilities Manager

Prochem Engineering; Leinster; On-site; EUR 60,000 - 90,000; Full time

Job summary

Prochem Engineering in Ireland seeks a Site/Account Manager to lead facilities management at a state-of-the-art medical device client facility in Kilkenny. You will coordinate day-to-day operations, hard and soft services, and align onsite activities with IFM requirements and program teams.

The role requires a strong background in regulated spaces, H&S, P&L responsibility, budget management, and supplier oversight.

Qualifications

• Minimum 5 years’ experience in a regulated facilities environment.
• Strong knowledge of cGMP and cGDP environments.
• Excellent communication and problem-solving skills.
• Experience with budgeting and financial controls.
• Familiarity with service contracts and procurement.

Responsibilities

• Full H&S responsibilities for all client related activities and targets.
• Full P&L responsibility for all client activities and targets.
• Monitoring, managing and reporting on all expenditure. Insuring expenditure does not exceed budget.
• Overarching strategy is to self-deliver, manager must have a strong desire towards self-delivery of services and propose tactical solutions to achieve this.
• Full operational responsibilities for all client activities and targets.
• Create succession planning and grow teams to achieve their best self.
• Strong focus on customer centric approach to delivering and delighting client.
• Manage the operational direction of outsourced resources, including quality performance, employed in the design, installation and operation of building, engineering and FM services.
• Manage and determine the best fit for purpose service providers and drive procurement, tendering and managing of outsourced vendors.
• Ensure that all contracts are in place with the subcontractors. This is to include an appropriate SLA and Contract Summary Agreement.
• Adhere strictly to onsite OP’s but also challenge status quo and suggest alternatives to existing processes via change control mechanisms.
• Ensure all regulatory requirements are met.
• Monitoring all PPM and DM (reactive works) that may impact on the business, and liaising with the business to ensure the PPM can be completed whilst not affecting production.
• Maintain auditable records for all in-house and outsourced PPM activities and ensure all documents are filed in an orderly fashion.
• Ensure that all of the equipment is operational and that all equipment is working within defined parameters, settings and operational conditions as required.
• Constantly identifying and creating ways to improve efficiency across all facilities related services.
• Formal reporting to clients and Program teams.
• Take on adhoc projects/duties as deemed necessary by the client and/o Contracts Manager.

Skills

Regulated facilities

H&S

P&L management

Stakeholder liaison

Contract management

Project management

Communication

Tools

Microsoft Office

Job description

Role Summary:

• A new opportunity has arisen for a Site / Account Manager to take the lead in Facilities Management on a state-of-the-art Medical Device client facility based in County Kilkenny.
• The successful candidate will be responsible for co-ordinating the day-to-day operation on the ground, co-ordinating the hard and soft services for the facility.
• Also included is accurately and efficiently co-ordinate the onsite services as per IFM requirements and guidelines, with reporting requirements to the EMEA Program team also a priority.
• The manager will also be responsible for liaising closely with the client and other stakeholders such as the in-country and Program teams with day-to-day matters and ensuring these are aligned with any overarching strategic objectives.
• A strong knowledge of regulated spaces for both soft and hard services is a must.

Core Duties and Responsibilities:

• Full H&S responsibilities for all client related activities and targets
• Full P&L responsibility for all client activities and targets
• Monitoring, managing and reporting on all expenditure. Insuring expenditure does not exceed budget
• Overarching strategy is to self-deliver, manager must have a strong desire towards self-delivery of services and propose tactical solutions to achieve this
• Full operational responsibilities for all client activities and targets
• Create succession planning and grow teams to achieve their best self
• Strong focus on customer centric approach to delivering and delighting client
• Manage the operational direction of outsourced resources, including quality performance, employed in the design, installation and operation of building, engineering and FM services
• Manage and determine the best fit for purpose service providers and drive procurement, tendering and managing of outsourced vendors
• Ensure that all contracts are in place with the subcontractors. This is to include an appropriate SLA and Contract Summary Agreement
• Adhere strictly to onsite OP’s but also challenge status quo and suggest alternatives to existing processes via change control mechanisms
• Ensure all regulatory requirements are met
• Monitoring all PPM and DM (reactive works) that may impact on the business, and liaising with the business to ensure the PPM can be completed whilst not affecting production
• Maintain auditable records for all in-house and outsourced PPM activities and ensure all documents are filed in an orderly fashion
• Ensure that all of the equipment is operational and that all equipment is working within defined parameters, settings and operational conditions as required
• Constantly identifying and creating ways to improve efficiency across all facilities related services
• Formal reporting to clients and Program teams
• Take on adhoc projects/duties as deemed necessary by the client and/o Contracts Manager

Minimum Qualifications and Experience:

• Minimum 5 years’ experience working in a regulated facilities environment
• Excellent pc skills, including Word/ Excel/ PowerPoint and Project
• Suitable experience in Health and Safety, and Environmental issues
• Understanding of regulated facilities related services
• Experience of working in cGMP & cGDP environments
• Excellent knowledge of soft and hard services
• Understanding of mechanical and electrical building engineering services, their design, operation and maintenance
• Understanding of human resource management and being part of a team
• Understanding of financial budgeting, management and control techniques
• Working knowledge of service provision contracts and contract administration procedures
• Excellent communication skills
• Excellent problem-solving skills
• Eagerness to learn and progress