Facilities Manager

Prochem Engineering; Kilkenny; On-site; EUR 60,000 - 86,000; Full time

Job summary

Prochem Engineering in Ireland is seeking a Site/Account Manager to lead Facilities Management for a state-of-the-art Medical Device client facility in County Kilkenny. You will co-ordinate day-to-day operations on the ground, manage hard and soft services, and ensure on-site activities align with IFM requirements and client expectations.

You will report to the EMEA Program team and liaise with the client and programme teams, with a strong focus on regulated spaces, H&S, P&L, and continuous

Qualifications

• Minimum 5 years’ experience in a regulated facilities environment.
• Strong knowledge of Health & Safety and environmental issues.
• Experience in cGMP & cGDP environments.
• Understanding of mechanical and electrical building services.
• Experience with service provision contracts and contract administration procedures.
• Excellent IT skills (Word, Excel, PowerPoint, Project).

Responsibilities

• Oversee day-to-day site operations for the client facility.
• Manage H&S and P&L responsibilities for client activities.
• Monitor and report on expenditure to keep within budget.
• Drive self-delivery of services and tactical improvements.
• Lead outsourced resources and procurement, including SLAs.
• Provide formal client and program reporting.
• Coordinate with client and Program teams on operations.
• Handle adhoc projects as required by Contracts Manager.

Skills

Regulated facilities knowledge

PC skills (Word/Excel/PowerPoint)

Project management

Health & Safety knowledge

Teamwork / HR understanding

Tools

Microsoft Project

Excel

Job description

• A new opportunity has arisen for a Site / Account Manager to take the lead in Facilities Management on a state-of-the-art Medical Device client facility based in County Kilkenny.
• The successful candidate will be responsible for co-ordinating the day-to-day operation on the ground, co-ordinating the hard and soft services for the facility.
• Also included is accurately and efficiently co-ordinate the onsite services as per IFM requirements and guidelines, with reporting requirements to the EMEA Program team also a priority.
• The manager will also be responsible for liaising closely with the client and other stakeholders such as the in-country and Program teams with day-to-day matters and ensuring these are aligned with any overarching strategic objectives.
• A strong knowledge of regulated spaces for both soft and hard services is a must.

Core Duties and Responsibilities:

• Full H&S responsibilities for all client related activities and targets
• Full P&L responsibility for all client activities and targets
• Monitoring, managing and reporting on all expenditure. Insuring expenditure does not exceed budget
• Overarching strategy is to self-deliver, manager must have a strong desire towards self-delivery of services and propose tactical solutions to achieve this
• Full operational responsibilities for all client activities and targets
• Create succession planning and grow teams to achieve their best self
• Strong focus on customer centric approach to delivering and delighting client
• Manage the operational direction of outsourced resources, including quality performance, employed in the design, installation and operation of building, engineering and FM services
• Manage and determine the best fit for purpose service providers and drive procurement, tendering and managing of outsourced vendors
• Ensure that all contracts are in place with the subcontractors. This is to include an appropriate SLA and Contract Summary Agreement
• Adhere strictly to onsite OP’s but also challenge status quo and suggest alternatives to existing processes via change control mechanisms
• Ensure all regulatory requirements are met
• Monitoring all PPM and DM (reactive works) that may impact on the business, and liaising with the business to ensure the PPM can be completed whilst not affecting production
• Maintain auditable records for all in-house and outsourced PPM activities and ensure all documents are filed in an orderly fashion
• Ensure that all of the equipment is operational and that all equipment is working within defined parameters, settings and operational conditions as required
• Constantly identifying and creating ways to improve efficiency across all facilities related services
• Formal reporting to clients and Program teams
• Take on adhoc projects/duties as deemed necessary by the client and/o Contracts Manager

Minimum Qualifications and Experience:

• Minimum 5 years’ experience working in a regulated facilities environment
• Excellent pc skills, including Word/ Excel/ PowerPoint and Project
• Suitable experience in Health and Safety, and Environmental issues
• Understanding of regulated facilities related services
• Experience of working in cGMP & cGDP environments
• Excellent knowledge of soft and hard services
• Understanding of mechanical and electrical building engineering services, their design, operation and maintenance
• Understanding of human resource management and being part of a team
• Understanding of financial budgeting, management and control techniques
• Working knowledge of service provision contracts and contract administration procedures