Facilities & Events Coordinator

C&W Services (S); Dublin; On-site; EUR 42,000 - 66,000; Full time

Job summary

Cushman & Wakefield is seeking a Facilities & Events Coordinator in Dublin to support the client’s workplace experience. You will help with events, engagement activities, and daily office operations, ensuring employees have a productive and welcoming environment.

The role focuses on coordinating services, partnering with cross-functional teams, and delivering a positive workplace experience in a fast-paced setting.

Qualifications

• Experience coordinating facilities and events.
• Strong communication and customer service focus.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Oversee vendor relationships for office-related services and supplies.
• Liaise with property management on building/site issues.
• Coordinate workplace and employee programs, safety, and other departments.
• Schedule work orders via CMMS and track progress.
• Support planning and execution of employee engagement initiatives and events.
• Greet visitors, manage security and access, and handle office logistics.
• Assist with space planning, moves, and budget tracking.

Skills

Vendor management

Customer service

Event planning

Interpersonal skills

Communication

Team player

Tools

CMMS

Job description

Job Title

Facilities & Events Coordinator

Job Description Summary

The Facilities & Events Coordinator is a key member of the Cushman & Wakefield onsite account team for the client. This individual shall provide a positive experience at the client's offices, ensuring that employees feel well supported and productive.

The role will provide tactical support related to workplace tools and processes to ensure the facility remains ready to receive employees each day. This individual will be the eyes and ears of the workplace, and the first line of response for all employee needs, partnering with cross-functional teams to help take the employee experience to the next level in support of the client's workplace priorities.

The ideal candidate will be hospitality-focused, showcase a contagiously positive attitude and exceptional communication skills, and support facilities management and operations professionals in a fast-paced environment. The Facilities & Events Coordinator is a collaborative, energetic self-starter who thrives in situations where they can interact with and help people.

This role will also support the planning and execution of employee engagement initiatives, workplace programs, and onsite events, helping to foster a positive and inclusive workplace culture.

Job Description

Facilities & Events Coordinator

Global Occupier Services

Dublin

Cushman & Wakefield is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm's 53,000 employees in more than 70 countries provide deep local and global insights that create significant value for occupiers and investors around the world.

Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $10.1billion across core services of agency leasing, asset services, capital markets, facilities services (branded C&W Services), global occupier services, investment management (branded DTZ Investors), tenant representation, and valuations & advisory.

We have an exciting opportunity for a talented Facilities & Events Coordinator to join our market-leading Global Occupier Services business, working with a prestigious client based in Dublin .

Principal Responsibilities:

• Vendor relationship management for the oversight of office-standard vendors such as coffee/snacks, office supplies, confidential shredding, first aid and plant maintenance, HVAC, and janitorial.
• Act as the liaison with property management on all building/site issues.
• Serve as a liaison/support between Workplace and other departments, such as Safety, Business Technology, Benefits, Employee Programs, People & Purpose, Legal & Compliance, Marketing, and other business functions.
• Schedule work orders via C&W's CMMS to ensure timely completion.
• Support Workplace Programs and Operations, including but not limited to: Handling internal service ticket requests General office repairs Furniture and internal office moves Coordinating and supporting safety programs Budget tracking and expenses Purchase order processing and invoice tracking Space utilization monitoring and workstation assignments New hire office orientation support
• Help facilitate, plan, and coordinate employee engagement initiatives and workplace experience programs.
• Carry out other ad hoc duties relevant to the role.

Events & Employee Experien ce:

• Coordinate and support end-to-end delivery of internal events, workplace activities, and employee engagement initiatives.
• Partner with internal stakeholders to organize wellbeing events, cultural celebrations, volunteering activities, learning sessions, town halls, and team gatherings.
• Manage event logistics including venue and room bookings, catering, supplier coordination, attendee communications, and event setup.
• Actas the primary pointofcontactforeventvendorsandexternalpartnerswhereapplicable.
• Supportonsiteeventexecution,ensuringaseamlessandpositiveemployeeexperience.
• Trackevent‑relatedexpensesand assistwithbudgetadministrationandinvoiceprocessing.
• Gatherparticipantfeedbackandidentifyopportunitiestocontinuouslyimprovefutureeventsandworkplaceinitiatives.

Workplace Support:

• Greeting visitors and security, badging, meeting coordination, and car parking access management.
• Stocking supplies and office supply ordering; maintaining office aesthetics.
• Mail management, including receiving, delivering, and shipping items.

Skills:

• Ability to motivate and supervise onsite supply partner teams and liaise with service providers.
• Strong interpersonal skills with a focus on customer service.
• Must be a team player.
• High level of personal organisation and self-motivation.
• Keen customer service mindset.
• Ability to logically deal with the unexpected and work through challenging situations.
• Strong multitasking skills.
• High attention to detail.

Additional preferred skills:

• Strong event planning and coordination skills.
• Excellent stakeholder management and commun