Facilities Coordinator / Assistant Facilities Manager

Cpl; Dublin; On-site; EUR 55,000 - 60,000; Full time

Job summary

Cpl Group are seeking an Assistant Facilities Manager in Dublin City Centre, within a prominent corporate setting. You will support the Facilities Manager in the day-to-day delivery of both hard and soft FM services, coordinate contractors, monitor compliance, and communicate professionally with stakeholders.

This role is ideal for someone currently in Facilities Coordinator or Contract Support, or a junior FM looking to progress.

Qualifications

• Experience in Facilities Management, Property Management, Building Services, Contract Support, or Facilities Coordination.
• Good understanding of mechanical and electrical services within commercial buildings.
• Familiar with contractor management, RAMS, permit-to-work processes, and compliance requirements.
• Comfortable working with CAFM/FM systems, Excel, and budget tracking tools.

Responsibilities

• Support the Facilities Manager with the delivery of Hard and Soft FM services.
• Coordinate maintenance activities and ensure service delivery standards are achieved.
• Act as a key point of contact for contractors, service providers, and specialist vendors.
• Monitor work orders and ensure maintenance activities are completed within agreed timelines.
• Review RAMS and ensure contractors adhere to site safety requirements.
• Liaise with helpdesk teams and operational stakeholders regarding reactive and planned maintenance.
• Raise purchase orders, process quotations, track expenditure, and assist with budget management.
• Maintain accurate records using FM systems and Excel-based reporting tools.
• Support statutory compliance activities and planned preventative maintenance programmes.
• Assist with contractor performance reviews, audits, and site inspections.
• Build strong working relationships with the client team and external suppliers.
• Support project works, office improvements, and FM-related initiatives as required.

Skills

Facilities Management

Contractor management

RAMS

Permit-to-work

CAFM/FM systems

Excel

Budget tracking

Stakeholder management

Communication

Organisational skills

Education

Technical qualification in Facilities Management or Building Services

Tools

CAFM/FM software

Excel

Job description

Assistant Facilities Manager | Dublin City Centre, Corporate Setting – public sector client

Salary: €55,000 - €60,000

Location: Dublin 1

Sector: Facilities Management

I'm working on behalf of a leading FM provider supporting a high-profile corporate client in Dublin city centre. The hiring manager isn't necessarily looking for a qualified electrician or mechanical engineer. What's more important is someone who understands how a building operates, can manage contractors, stay on top of compliance and work orders, communicate professionally with stakeholders, and become a trusted right-hand person. If you're currently working as a Facilities Coordinator or Contract Support or a similar junior technical FM role and feel ready to step into a more operational FM role, this could be an excellent next step. Details below;

An excellent opportunity has arisen for an ambitious Facilities Coordinator, Contract Support professional, or Junior Facilities Manager looking to take the next step in their FM career.

Based within a prestigious corporate environment in Dublin City Centre, you will support the Facilities Manager in the day-to-day delivery of both Hard and Soft Services. This is a highly visible role requiring strong communication skills, professionalism, and the ability to build effective relationships with clients, contractors, and internal stakeholders.

This position would suit someone who understands facilities operations, maintenance coordination, compliance, contractor management, and service delivery, but may not necessarily come from a trade background. (trade desirable but not essential)

Key Responsibilities

• Support the Facilities Manager with the delivery of Hard and Soft FM services.
• Coordinate maintenance activities and ensure service delivery standards are achieved.
• Act as a key point of contact for contractors, service providers, and specialist vendors.
• Monitor work orders and ensure maintenance activities are completed within agreed timelines.
• Review RAMS and ensure contractors adhere to site safety requirements.
• Liaise with helpdesk teams and operational stakeholders regarding reactive and planned maintenance.
• Raise purchase orders, process quotations, track expenditure, and assist with budget management.
• Maintain accurate records using FM systems and Excel-based reporting tools.
• Support statutory compliance activities and planned preventative maintenance programmes.
• Assist with contractor performance reviews, audits, and site inspections.
• Build strong working relationships with the client team and external suppliers.
• Support project works, office improvements, and FM-related initiatives as required.

About You

• Experience within Facilities Management, Property Management, Building Services, Contract Support, or Facilities Coordination.
• Good understanding of mechanical and electrical services within commercial buildings.
• Familiar with contractor management, RAMS, permit-to-work processes, and compliance requirements.
• Comfortable working with CAFM/FM systems, Excel, and budget tracking tools.
• Strong organisational and administrative skills.
• Excellent communication and stakeholder management abilities.
• Professional, reliable, and customer-focused approach.
• Ability to work independently and build trust with both clients and colleagues.
• Technical qualification in Facilities Management, Building Services, Engineering, or a related discipline would be advantageous but is not essential.

What's on Offer?

• Salary of €55,000 - €60,000.
• Opportunity to work within a flagship corporate environment.
• Exposure to a diverse facilities portfolio.
• Career progression within a growing facilities management organisation.
• Supportive leadership and mentoring from an experienced Facilities Manager.

This role is ideal for a Facilities Coordinator, Contract Support professional, Junior FM, Building Services Coordinator, Workplace Coordinator, or Assistant Facilities Manager seeking to progress into a broader operational FM position with increased responsibility and long-term career development.