Facilities Coordinator

Eflexes; Munster; On-site; EUR 36,000 - 52,000; Full time

Job summary

eFlexes is recruiting a Facilities Coordinator for a client based in Shannon, Co. Clare.

The role oversees day-to-day facilities operations, coordinating cleaning, caretaking and catering, managing staff and contractors, and ensuring high standards of service, health and safety. You will coordinate maintenance, supervise facilities staff, maintain asset registers, monitor utilities, and liaise with site stakeholders to ensure smooth service delivery.

Qualifications

• Minimum 3 years’ experience coordinating hard and soft facilities services.
• Experience in supervising staff.
• Strong health and safety knowledge.
• Excellent communication, organisational and problem-solving skills.
• Able to work independently and manage competing demands.
• Proactive and reliable with teamwork focus.

Responsibilities

• Coordinate daily facilities operations, including cleaning, caretaking, catering and maintenance activities.
• Oversee planned preventative maintenance and reactive work orders, ensuring timely completion.
• Coordinate contractors and ensure documentation and safety procedures are in place.
• Supervise facilities staff, manage attendance, annual leave, training and staff queries.
• Maintain high standards of cleanliness, stock control and site presentation.
• Monitor utilities, maintain records and support energy efficiency initiatives.
• Ensure compliance with health and safety policies, procedures and legislation.
• Maintain accurate asset registers and report damage or maintenance needs.
• Liaise with site stakeholders to ensure smooth delivery of facilities services.

Skills

Facilities coordination

Staff supervision

Health and safety

Communication

Organizational skills

Problem solving

Job description

Friday, 9 October, 2026 - 09:21 to Sunday, 8 November, 2026 - 23:59

eFlexes is currently recruiting a Facilities Coordinator on behalf of our client based in Shannon, Co. Clare.

The successful candidate will oversee the day-to-day facilities operations, coordinating cleaning, caretaking and catering services, managing staff and contractors, and ensuring high standards of service, health and safety, and operational efficiency.

Key Responsibilities

Coordinate daily facilities operations, including cleaning, caretaking, catering and maintenance activities.

Oversee planned preventative maintenance (PPM) and reactive work orders, ensuring timely completion.

Coordinate contractors and ensure all required documentation and safety procedures are in place.

Supervise facilities staff, manage attendance, annual leave, training and staff queries.

Maintain high standards of cleanliness, stock control and site presentation.

Monitor utilities, maintain accurate records and support energy efficiency initiatives.

Ensure compliance with health and safety policies, procedures and relevant legislation.

Maintain accurate asset registers and report any damage or maintenance requirements.

Liaise with site stakeholders to ensure the smooth delivery of facilities services.

Requirements

Minimum of 3 years’ experience coordinating hard and soft facilities services.

Previous experience in staff supervision or people management.

Good understanding of health and safety requirements and safe working practices.

Excellent communication, organisational and problem-solving skills.

Ability to work independently, prioritise tasks and manage competing demands.

A proactive, flexible and reliable approach, with a strong commitment to teamwork and service quality.