Facilities Associate

CBRE; Dublin; On-site; EUR 30,000 - 40,000; Full time

Job summary

CBRE is seeking a Facilities Associate to oversee team activities coordinating with clients, vendors, and contractors to ensure work orders are completed efficiently. The role supports property managers across repairs and investment plans.

The candidate will analyze work order data, prepare progress reports, and identify improvements to operations. Strong MS Office skills and high school-level qualification are required for this hands-on position in Dublin.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Comprehensive understanding of processes, procedures, systems and concepts within own job function.
• Advanced math skills: percentages, discounts, and markups.

Responsibilities

• Be the point of contact for escalated communications between landlord, tenants, and service providers.
• Allocate and schedule work orders and repairs from requests.
• Review data from work order reports and present performance/status reports to management.
• Check vendor paperwork for accuracy and compliance.
• Identify repair/renovation needs in rooms and furniture.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to improve operations.
• Analyze data to identify and solve complex problems with limited precedent.
• Influence team and related departments to improve processes.

Skills

Microsoft Office

Organizational skills

Analytical math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role

As a CBRE Facilities Associate, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.