Executive PA & Receptionist to CEO

Veolia; Kilkenny; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

VHI cover

Pension

Education assistance

Job summary

Veolia Ireland in Kilkenny is seeking a proactive Personal Assistant and Receptionist to support the CEO and manage the front desk. The role combines high-level administrative tasks, diary management and first-class visitor handling in a busy office environment.

The successful candidate will demonstrate strong organisational and communication skills, confidentiality, and the ability to prioritise, plan travel, prepare reports and coordinate meetings with various stakeholders.

Qualifications

• Previous personal assistant/administration experience desirable.
• Excellent communication skills.
• Good organisational skills.
• Strong IT skills.

Responsibilities

• Act as the first point of contact for designated managers and Directors, providing professional and confidential PA support.
• Maintain professional standards and demeanor consistent with our corporate culture.
• Manage diaries by scheduling, prioritising and managing appointments, travel arrangements and documents for meetings.
• Arrange travel, accommodation and associated documentation as required.
• Monitor cyclical and management deadlines for reports, budgets, reviews and other key activities, ensuring these are completed within the required timescales.
• Provide administrative support on management projects, including tracking deadlines, gathering information and coordinating deliverables.
• Open the post on a daily basis, date stamp, distribute promptly and correctly, be it in paper or electronic format.

Skills

PA experience

Communication skills

Organisational skills

IT skills

Job description

Veolia Ireland in Kilkenny is seeking a proactive Personal Assistant and Receptionist to support the CEO and manage the front desk. The role combines high-level administrative tasks, diary management and first-class visitor handling in a busy office environment.

The successful candidate will demonstrate strong organisational and communication skills, confidentiality, and the ability to prioritise, plan travel, prepare reports and coordinate meetings with various stakeholders.