Executive Officer - Arts & Drama

Brightwater Recruitment; Dublin; On-site; EUR 22,000 - 23,000; Full time

Job summary

Brightwater Recruitment is seeking a proactive Executive Officer to support the Drama Department in Dublin City Centre. This fully onsite role handles student queries, timetabling and enrolments, with a focus on coordinating across departments.

The position runs for a minimum of 12 weeks (35 hours per week) with an immediate start, at an hourly rate of €16.20 paid weekly.

Qualifications

• Proven experience in a busy administrative role.
• High-level proficiency in Microsoft Excel; experience with Forms and MS Teams.
• Strong interpersonal and communication skills with flexibility and pastoral sensitivity for creative staff.
• Excellent organisational skills to manage competing priorities around academic deadlines.
• Deep respect for confidentiality, data integrity and institutional procedures.
• Leaving Certificate or equivalent qualification.
• Experience in the arts or a creative environment is a plus.

Responsibilities

• Serve as a friendly, responsive point of contact for student queries and admin actions, including module changes, timetabling, and enrolments.
• Coordinate communications between Department staff, Head of Department and key contacts.
• Assist with payroll file preparation using Microsoft Forms and advanced Excel functions.
• Manage and structure collaboration spaces within Microsoft Teams.
• Assist in organising internal team meetings, public-facing group activities and departmental events.

Skills

Administrative experience

Excel proficiency

Microsoft Forms

MS Teams

Interpersonal and communication skills

Organisational skills

Confidentiality and data integrity

Education

Leaving Certificate or equivalent

Tools

Microsoft Forms

MS Teams

Job description

Executive Officer Dublin City Centre | Fully Onsite | €16.20 per hour | Immediate Start Temporary Position - expected to last minimum 13 weeks (35 hours per week)

Our client is currently seeking a proactive, adaptable and collaborative Executive Officer to support the dynamic operations within their Drama Department.

The successful candidate will act as a key liaison between students, staff and central functions. This position offers a varied and impactful workload, making it ideal for an administrative professional skilled in student support, cross-departmental coordination, data management and event organisation who thrives in a vibrant, creative environment.

The Scope of the Role

• Serve as a friendly, responsive point of contact for student queries and administrative actions, particularly concerning module changes, timetabling issues and start-of-term enrolments.
• Coordinate communications between Department staff, Head of Department and key contacts.
• Assist with the preparation of payroll files, utilising Microsoft Forms and advanced Microsoft Excel functions.
• Manage and structure collaboration spaces within Microsoft Teams.
• Assist in organising internal team meetings, public-facing group activities and departmental events.

Skills & Requirements

• Proven experience in a busy administrative role.
• High-level proficiency in Microsoft Excel and experience working with Microsoft Forms and MS Teams.
• Exceptional interpersonal and communication skills, with the flexibility and pastoral sensitivity required to support creative and artistic staff.
• Strong organisational skills with the ability to manage competing administrative priorities around academic deadlines.
• Deep respect for confidentiality, data integrity and institutional procedures.
• Leaving Certificate or equivalent qualification.
• Asset: Prior experience in the arts or a strong interest in working within creative spaces.

This is a fully on-site role (5 days per week / 35 hours per week) based in Dublin City Centre for a period of at least 12 weeks.

Remuneration

Hourly rate of €16.20 p/h paid weekly via Brightwater

Contact

• For more information on this position or other Business Support roles contact Paula Smaga directly via email; [e-mail]

Please Note:

• This role does not provide sponsorship for a work visa; applicants must have the existing right to work in Ireland for the duration of the contract.