Senior Administrative Assistant

Brightwater Recruitment; Dublin; Hybrid; EUR 45,000 - 50,000; Full time

Job summary

Brightwater Recruitment in Dublin City Centre is seeking a Senior Administrative Assistant to provide high-level support to the CEO, partnering with the Chief of Staff in a maternity cover role through May 2027. This hybrid role requires diary management, travel coordination, confidential handling of information, and proactive engagement with senior academics and external donors.

You will draft communications, maintain CRM records, and help manage monthly expenses, ensuring the CEO's priorities

Qualifications

• At least five years of extensive administrative experience, including time spent supporting C-Suite or Board-level stakeholders.
• Extensive experience managing confidential and sensitive information with absolute discretion.
• Advanced proficiency with the Microsoft 365 suite (Outlook, Teams, SharePoint, PowerPoint).
• Previous experience with CRM systems or complex databases is highly regarded.

Responsibilities

• Provide high-level administrative support to the CEO, in partnership with the Chief of Staff, focusing on long-term planning and efficiency.
• Manage and coordinate a complex diary, prioritising and negotiating meeting changes with diplomacy.
• Oversee travel arrangements, including international itineraries, flights and accommodation.
• Track key priorities and deadlines, providing prompts and support to maintain focus on strategic goals.
• Maintain CRM records and provide note-taking support for high-level meetings.
• Support overseeing monthly expenses, credit card reconciliations and general office administration.
• Coordinate with other departments to align leadership schedules and priorities.
• Draft personalised communications on behalf of the CEO, reflecting brand voice and key messages.
• Facilitate information flow between the CEO and senior internal stakeholders to advance objectives.

Skills

Autonomous work

Discretion

Communication

Organisation

Tools

Microsoft 365

CRM systems

Job description

Senior Administrative Assistant to CEO (Maternity Leave Cover until end of May 2027)

Immediate Start

Location: Dublin City Centre (Hybrid - 2-3 days onsite)

Our client are a leading engagement organisation dedicated to supporting one of the world’s most prestigious higher education institutions. They connect global donors and alumni with transformative projects that shape the future of research, education and society.

The Role

We are seeking an experienced and self-directed Senior Administrative Assistant to work in partnership with the Chief of Staff to provide highest-level support to their CEO. This is a role for a seasoned professional who brings a calm, methodical approach to a fast-paced environment.

As a trusted partner to the CEO, and working closely will with the Chief of Staff you'll focus on point of coordination for diary management, travel logistics and high-level stakeholder engagement. you will ensure that the CEO’s priorities are advanced with the discretion and professionalism that only significant experience provides.

Key Responsibilities

• Provide comprehensive, high-level administrative support to the CEO, in partnership with the Chief of Staff to focus on long-term planning and efficiency.
• Manage and coordinate a complex diary, prioritising and negotiating meeting changes with diplomacy.
• Oversee travel arrangements, including international itineraries, flights and accommodation.
• Actively track key priorities and deadlines, providing the CEO with the necessary prompts and support to maintain focus on strategic goals.
• Maintain CRM records and provide note-taking support for high-level meetings.
• Support overseeing monthly expenses, credit card reconciliations and general office administration.
• Coordinate seamlessly with other departments to align leadership schedules and priorities.
• Draft personalised and nuanced communications on behalf of the CEO, ensuring brand voice and key messages are accurately reflected.
• Facilitate effective information flow between the CEO and senior internal stakeholders to advance objectives.

Required Experience & Skills

Qualifications & Experience

• At least five years of extensive administrative experience, including time spent supporting C-Suite or Board-level stakeholders.
• Extensive experience managing confidential and sensitive information with absolute discretion.
• Advanced proficiency with the Microsoft 365 suite (Outlook, Teams, SharePoint, PowerPoint).
• Previous experience with CRM systems or complex databases is highly regarded.

Skills and Knowledge

• Exceptional written and verbal communication skills, with the ability to produce high-quality work that requires minimal oversight.
• A motivated, flexible approach with the seasoned judgment to work autonomously.
• Highly organised and diligent, with the ability to remain composed and effective when managing competing priorities.
• Exceptional interpersonal skills and the professional stature to build relationships with senior academics and external donors.
• A genuine appreciation for the value of higher education and its impact on society.

Remuneration Package

Salary up to €50,000 DOE

Contact

• For more information on this position or other Business Support roles contact Paula Smaga directly via email; [e-mail]