Executive Office & Operations Manager

Digital Infrastructure Ireland; Dublin; Hybrid; EUR 45,000 - 60,000; Full time

Job summary

Digital Infrastructure Ireland seeks an experienced Office Manager to keep the organisation running. You will lead day-to-day bookkeeping, manage the CEO’s calendar, coordinate team rhythms, and act as gatekeeper for non-standard spend.

This role sits at the operational heart of a small, fast-moving organisation and requires trusted discretion. You will triage inquiries, handle invoices and supplier payments, and support governance activities for the Board.

Qualifications

• Proven experience as an office manager, business manager or senior administrator in a small organisation.
• Practical bookkeeping experience with an accounting package (Xero, QuickBooks or Sage).
• Experience supporting a chief executive, including complex diary and travel management.
• Absolute discretion with confidential financial, commercial and Board information.
• Strong Microsoft 365 skills; familiarity with a CRM like GlueUp is an advantage.
• Experience in a membership body, trade association or not-for-profit is an advantage.

Responsibilities

• Front door: act as first point of contact for general enquiries by email, phone and web, triaging and routing.
• Bookkeeping: raise/process invoices, manage supplier payments and reconcile monthly with partners.
• Budget gatekeeping: check non-standard spend against budget and approvals.
• CEO calendar: manage diary and coordinate with team, Board and external stakeholders.
• Travel: arrange CEO travel and international travel for the team, including visas and documentation.
• Meeting rhythm: coordinate meetings, agendas, papers, minutes and actions.
• Governance support: secretariat tasks for Board and Working Committee meetings.
• Business administration: manage contracts, renewals, insurance, IT and GDPR filing.
• Team support: data entry and records in GlueUp for partner/event administration.

Skills

Office management

Bookkeeping

Diary management

Discretion

MS 365

Tools

Xero

QuickBooks

Sage

GlueUp

Job description

Digital Infrastructure Ireland seeks an experienced Office Manager to keep the organisation running. You will lead day-to-day bookkeeping, manage the CEO’s calendar, coordinate team rhythms, and act as gatekeeper for non-standard spend.

This role sits at the operational heart of a small, fast-moving organisation and requires trusted discretion. You will triage inquiries, handle invoices and supplier payments, and support governance activities for the Board.