Executive Office Manager | Onsite Dublin, Flexible Hours

Abrivia Recruitment Specialists; Dublin; On-site; EUR 40,000 - 54,000; Full time

Benefits offered by this job

Discretionary annual bonus

25 days annual leave (rising to 27)

Work-life balance

Flexible working hours

Full training and handover

Job summary

Abrivia Recruitment Specialists is seeking an experienced Office Manager/EA for a Dublin City Centre firm. You’ll run the office daily, greet visitors, and support a small leadership team with diary management and travel arrangements.

The role combines office administration with executive support. You will contribute to a professional, collaborative culture with strong internal processes and a focus on confidentiality.

Qualifications

• A few years' experience in a similar Office Manager, EA or PA role.
• Confident, professional and comfortable multi-tasking under your own initiative.
• Excellent communication skills and a welcoming presence.
• Highly organised with great attention to detail.
• Trustworthy and discreet, given the sensitive nature of documents handled.
• Comfortable supporting a senior leadership team.

Responsibilities

• Managing the day-to-day smooth running of the office and reception.
• Acting as the first point of contact for visitors, couriers and suppliers.
• Providing proactive administrative and diary support to the CEO and senior leadership team (circa 7 people).
• Coordinating travel bookings as needed.
• Liaising with external parties to resolve day-to-day office issues.
• Handling post and deliveries, including a daily post office run.
• Bringing initiative to continuously improve how the office runs.

Skills

Office management

EA/PA experience

Diary management

Travel coordination

Communication

MS Office

Tools

MS Office

Job description

Abrivia Recruitment Specialists is seeking an experienced Office Manager/EA for a Dublin City Centre firm. You’ll run the office daily, greet visitors, and support a small leadership team with diary management and travel arrangements.

The role combines office administration with executive support. You will contribute to a professional, collaborative culture with strong internal processes and a focus on confidentiality.