Executive Associate / PA to the CEO

W.S.CONSULTING PRIVATE LIMITED; Dublin; On-site; EUR 20,000 - 29,000; Full time

Benefits offered by this job

Work directly with CEO

Clear six-month progression review

No layers, direct reporting to CEO

AI tools provided and encouraged usage

5-day work week; Bugis office near MRT

Performance bonus

Job summary

Well Smart International Investment is seeking a fresh graduate for a new procurement support role based in Singapore. You will research and shortlist suppliers, obtain quotations, and interact with China-based suppliers in Mandarin and English.

The role starts with procurement tasks and admin duties, with a six-month review to explore possible paths in operations, project coordination, business development, or China sourcing.

Qualifications

• Professional-level Mandarin reading and writing; daily interaction with China-based suppliers.
• Fluent business English, spoken and written.
• Hands-on use of AI tools (ChatGPT, Claude, Gemini or similar) for research and drafting.
• Reliable follow-through and ability to track open items.
• Honesty and trust in handling supplier relations and pricing.
• Comfortable with a role that evolves as the business grows.

Responsibilities

• Research and shortlist suppliers, obtain and compare quotations, and provide clear recommendations.
• Engage with suppliers in Mandarin and English, and chase items through to closure.
• Assist with general office administration (approx. 15–20% of the role).
• Utilize AI tools daily to research, compare, draft, and organize information.

Skills

Mandarin (professional level)

Business English

AI tools proficiency

Strong follow-through

Honesty/integrity

Adaptability

Job description

This is not a traditional PA role.

Well Smart International Investment is a Singapore-based group with operations in Singapore, Australia and New Zealand. You will work directly with our CEO.

This is a newly created role. For the first six months your focus is procurement support — finding and comparing suppliers, and following things through until they are done — plus some general admin for the office. At the six-month mark we sit down with you and decide where you go next: operations, project coordination, business development or China sourcing.

Fresh graduates are welcome. No prior experience is needed and we will train you. What matters is how you think and whether you follow through.

What you will do

• Research and shortlist suppliers, obtain and compare quotations, and put up a clear recommendation
• Deal with suppliers in Mandarin and English, and chase items until they are closed
• Help with general office administration (around 15-20% of the role)
• Use AI tools every day to research, compare, draft and organise information
• Take on new projects as the business grows

What you need

• Professional-level Mandarin — you will read Chinese-language documents and deal with China-based suppliers daily, including over WeChat
• Fluent business English, spoken and written
• Real hands-on use of AI tools (ChatGPT, Claude, Gemini or similar) for research and drafting, not occasional use
• Reliable follow-through — you keep track of your own open items
• Honesty. You will handle supplier relationships and pricing on our behalf
• Comfortable with a role that will change as you grow

What we offer

• Work directly with the CEO and see how commercial decisions actually get made
• A real path out of the assistant track — role and pay reviewed at six months
• One boss, no layers, no politics
• AI-first: we provide the tools and expect you to use them
• 5-day work week, Monday to Friday. Office in Bugis, minutes from Bugis MRT
• Performance bonus

Shortlisted candidates complete a 30-minute practical exercise, then meet the CEO.

We are an equal opportunity employer and assess all applicants on merit.