Founder's Associate - Business Operations Graduate

Protex AI; Dublin; On-site; EUR 31,500 - 38,500; Full time

Benefits offered by this job

€35,000 per year salary

Hybrid working

Global exposure

Job summary

Protex AI, based in Ireland, invites a graduate to join a fast‑growing global team spanning People, Operations, Facilities, Finance and Legal. You will help build operational foundations and support founders across multiple regions.

You will use AI tools daily, coordinate onboarding and admin, and contribute to cross‑functional projects in a dynamic startup environment where every day brings a new challenge.

Qualifications

• Degree-educated with a strong academic track record
• Genuine enthusiasm for joining a startup and curiosity daily
• Comfortable using AI tools (Claude, ChatGPT, Notion AI) in work/life
• Highly organised with exceptional attention to detail
• Able to multi-task and switch priorities quickly
• Strong written and verbal communication across cultures
• Proactive, self-motivated, and independent
• Discretion when handling sensitive information
• Comfortable with ambiguity and autonomy
• Fast learner who asks good questions

Responsibilities

• Support People team onboarding across regions, maintain HR records, coordinate interviews and events
• Assist cross-functional projects, gather data, draft updates and presentations
• Oversee office and facilities day-to-day operations and vendor relationships
• Provide finance support including PO creation, invoicing and expense tracking
• Offer diary management for Co-Founders and assist with special projects

Skills

Degree-educated

AI tool usage

Highly organised

Multi-tasking

Strong written/verbal

Proactive & autonomous

Discretion & integrity

Comfort with ambiguity

Fast learner

Education

Bachelor's degree

Tools

Claude

ChatGPT

Notion AI

Job description

Protex AI is the AI Safety and Operations Intelligence Company.

At Protex AI, we are at the forefront of AI-driven computer vision, building a safer, smarter industrial workplace with an intelligent operating system that redefines how facilities operate. Backed by top-tier global investors, we recently secured a $36 million Series B to accelerate our mission.

Industry leaders like DHL, Amazon, and Tesla trust Protex AI to drive measurable safety improvements, achieving an average 64% risk reduction within just three months of deployment. Operating in 20+ countries, Protex is the go-to safety partner for Fortune 500 manufacturing and logistics enterprises, transforming workplace safety with real-time, AI-powered insights.

This is not a typical graduate role. As we scale globally, you will sit at the very centre of a fast-moving startup, working across People, Operations, Facilities, Finance, and Legal.

You will support our Founders and stakeholders across multiple geographies, helping to build and maintain the operational foundations that allow a growing global tech company to move quickly and effectively. No two days will look the same, and that is exactly the point.

We are a company that embraces technology and AI as a core part of how we operate. You will be expected to use AI tools confidently, whether drafting documents, researching suppliers or automating repetitive tasks. If you already experiment with AI in your daily life, you will fit right in.

Key Responsibilities

People & HR Support

• Support the People team with onboarding coordination — contracts, starter packs, and IT setup requests — across multiple regions
• Help maintain accurate employee records, org charts, and HR documentation as the company scales
• Assist with scheduling and logistics for interviews, performance review cycles, and team events globally
• Support the coordination of employee engagement initiatives, company communications , surveys, and culture programmes
• Act as a first point of contact for general People queries, escalating where appropriate

Business Operations

• Support the smooth day-to-day running of business operations across a growing, international organisation
• Help maintain operational trackers, dashboards, and process documentation as we scale into new markets
• Assist with cross-functional projects — from research and data gathering to drafting updates and presentations
• Use AI tools proactively to streamline workflows, automate repetitive tasks, and improve how we work
• Manage internal communications and follow-ups to ensure actions are captured and progressed

Office Management & Facilities

• Oversee the day-to-day running of the office environment — supplies, equipment, and vendor relationships
• Act as the primary point of contact for facilities queries, maintenance requests, and health & safety compliance
• Manage meeting room bookings, visitor coordination, and office access
• Support planning and logistics for company events, offsites, and global town halls
• Own the relationship with building management and key service providers

Finance Support

• Assist with purchase order (PO) creation, invoice processing, and expense management
• Support month-end processes including cost tracking and basic budget reconciliation
• Help maintain financial records and filing in line with company policy
• Liaise with the Finance team on approvals and payment queries from internal stakeholders across regions

Co-Founder Support

• Provide diary management support for the Co-Founders — scheduling meetings, coordinating international travel where required
• Work on special projects and business requests with discretion and professionalism

The Graduate We’re Looking For

Essential

• Degree-educated (any discipline), with a strong academic record or demonstrable aptitude
• Genuinely enthusiastic about working at a startup — brings positive energy and curiosity every single day
• Comfortable with technology and actively uses AI tools (Claude, ChatGPT, Notion AI, or similar) in everyday work or life
• Highly organised with exceptional attention to detail — nothing falls through the cracks
• A natural multi-tasker who is comfortable switching between very different priorities at pace
• Strong written and verbal communication skills — clear, concise, and professional across cultures
• Proactive and self-motivated — identifies what needs doing and gets on with it
• Discreet and trustworthy when handling sensitive or confidential information
• Comfortable with ambiguity; thrives when given autonomy rather than a rigid brief
• Fast learner who asks good questions and is not afraid to figure things out

Desirable

• Previous internship or work experience in a fast-growth startup, professional services, or operations environment
• Exposure to HR systems (e.g. BambooHR, Rippling, HiBob) or project management tools (e.g. Notion, Asana, Monday.com) or Finance tools
• Has built personal workflows or automations using AI tools (e.g. Zapier, Make, or AI-assisted drafting)
• Interest in finance, operations, or people functions as a long-term career pathway
• Experience working in or supporting an international or multi-site organisation
• Experience providing administrative or coordination support to senior stakeholders

Tech & AI Comfort — What We Mean

You don’t need to be a developer. But you should be genuinely curious about technology and comfortable picking up new tools quickly. Familiarity with AI tools is expected — and we will support you in building expertise further.

What We Offer

• Compensation package of €35,000 per year, as well as benefits
• A front-row seat at a fast-growing global company — your work will matter from day one
• Real breadth of exposure across People, Operations, Finance, Legal, and the Founders
• The chance to help build and shape operational processes as we scale internationally
• Direct access to experienced founders and senior leadership
• Competitive graduate salary with clear progression pathways
• A culture that invests in AI tools, learning, and doing things smarter
• Hybrid working and a vibrant, collaborative office environment
• Regular company events, team socials, and a strong people-first culture

Key Competencies

• Adaptability & Flexibility – Comfortable moving between very different tasks — from diary management to cross-border compliance filing — with equal care and quality.
• Stakeholder Management – Builds positive relationships at all levels and across cultures, from office suppliers to Co-Founders, and communicates effectively in all directions.
• Ownership & Initiative – Takes responsibility for outcomes rather than waiting to be directed. Proactively flags risks and proposes solutions.
• Rigour & Accuracy – Produces accurate, well-organised work consistently — especially critical when supporting finance, legal, and people functions across geographies.
• Discretion & Integrity – Handles confidential information with maturity and sound judgement at all times.
• Drive & Ambition – Brings energy, enthusiasm, and a genuine desire to grow. Sees this role as a launchpad and is motivated to develop across multiple disciplines in a global environment.

Sound Like You?

This role is deliberately broad — and the right person will be energised by that, not daunted. We want a bright, enthusiastic graduate who loves technology, moves fast, and takes real pride in making things run smoothly across a growing global business.

Someone who is just as happy sorting out the office as they are chasing down a contract signature, or helping onboard a new joiner in another country.

If that sounds like you — we’d love to hear from you.

Protex AI is an inclusive and equal opportunities employer. We are committed to creating an equitable workplace for everyone regardless of gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.