Executive Assistant to the CITO | Hybrid Dublin

Canada Life; Dublin; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work model

Pension plan

Wellbeing initiatives

Learning & Development

Job summary

Canada Life Group is offering a hybrid Executive Assistant role based in Dublin City Centre. The EA will support the CITO function, manage executive calendars, coordinate meetings and travel, and assist HR administration in a fast-paced European Technology environment.

The role requires discretion, strong organisational skills, and the ability to collaborate across locations and time zones. A supportive benefits package, Learning and Development, and wellbeing initiatives are provided.

Qualifications

• Experience providing administrative or EA support in a busy or fast-paced environment.
• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Professional approach with commitment to confidentiality.
• Good attention to detail and a structured approach to work.
• Proficiency in Microsoft Office tools: Outlook, Word, Excel and PowerPoint.
• Clear written and verbal communication skills.
• Collaborative and approachable style across stakeholders.
• Flexibility and reliability to adapt to changing priorities.
• Sound judgement to manage tasks effectively and escalation when needed.

Responsibilities

• Provide administrative support, including managing calendars and scheduling meetings.
• Coordinate meetings, room bookings, materials, minutes and logistics.
• Support organisation of team events such as town halls and offsites.
• Assist with HR administration, including leave records and absence tracking.
• Coordinate travel arrangements including flights, accommodation and transport.
• Provide day-to-day office and on-site support (visitor coordination, setup, catering).
• Process expenses and routine invoices in a timely manner.
• Be a point of contact for administrative queries and escalation where appropriate.
• Log and track IT requests to ensure timely resolution.
• Support team activities and initiatives as required.
• Maintain confidentiality and handle sensitive information with care.

Skills

EA support

Organisational skills

Confidentiality

Attention to detail

MS Office

Communication

Collaboration

Flexibility

Judgement

Tools

Outlook

Word

Excel

PowerPoint

Job description

Canada Life Group is offering a hybrid Executive Assistant role based in Dublin City Centre. The EA will support the CITO function, manage executive calendars, coordinate meetings and travel, and assist HR administration in a fast-paced European Technology environment.

The role requires discretion, strong organisational skills, and the ability to collaborate across locations and time zones. A supportive benefits package, Learning and Development, and wellbeing initiatives are provided.