Executive Assistant to CITO | Hybrid Dublin Role

Irish Life Group Services Limited; Leinster; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary and bonuses

Pension (Defined Contribution)

Learning & Development support

Wellbeing initiatives

Job summary

Irish Life Group Services Limited is seeking an Executive Assistant to support the CITO function within European Technology. The role focuses on managing executive calendars, coordinating meetings, and ensuring smooth day-to-day operations in a fast-paced environment.

You will work with colleagues across locations to maintain efficient processes. The ideal candidate has proven EA support experience, excellent organisation, confidentiality, and strong MS Office skills.

Qualifications

• Experience providing administrative or EA support in a busy environment.
• Strong organisational skills and ability to prioritise multiple tasks.
• Professional approach with a commitment to confidentiality.
• Excellent attention to detail and structured work approach.
• Proficiency in Outlook, Word, Excel and PowerPoint.
• Clear written and verbal communication with stakeholders.
• Collaborative and approachable style across teams.
• Flexible, reliable and adaptable to changing priorities.
• Sound judgement in task management and issue escalation.

Responsibilities

• Provide administrative support, including managing calendars and scheduling meetings.
• Coordinate meetings with room bookings, materials prep, minute taking and logistics.
• Support organisation of team events such as town halls and offsites.
• Assist with HR administration, including recording leave and absence records.
• Coordinate with Executive Assistants across locations and time zones.
• Arrange travel including flights, accommodation and transport; prepare documentation.
• Provide day-to-day on-site support (visitor coordination, meeting setup, catering).
• Process expenses, invoices and other routine admin tasks promptly.
• Act as primary contact for administrative queries and escalation routes.
• Log and track IT requests and follow up for resolution.
• Support team activities and initiatives while maintaining confidentiality.

Skills

EA support

Organisational skills

Confidentiality

Attention to detail

MS Office

Communication

Collaboration

Flexibility

Judgement

Tools

Microsoft Office Suite

Job description

Irish Life Group Services Limited is seeking an Executive Assistant to support the CITO function within European Technology. The role focuses on managing executive calendars, coordinating meetings, and ensuring smooth day-to-day operations in a fast-paced environment.

You will work with colleagues across locations to maintain efficient processes. The ideal candidate has proven EA support experience, excellent organisation, confidentiality, and strong MS Office skills.