Executive Assistant

Sanmina; Fermoy; On-site; EUR 38,000 - 52,000; Full time

Job summary

Sanmina Corporation in Ireland (Fermoy) seeks an Executive Assistant to act as the primary administrative liaison to the Senior Director & Plant Manager. You will coordinate complex calendars, travel, and reporting to enable leadership focus on strategic objectives.

This role requires proactive diary management, high attention to detail, and the ability to coordinate with internal teams and external stakeholders while maintaining strict confidentiality and professional communication.

Qualifications

• At least two years administrative or related experience.
• A Secretarial/Business qualification or equivalent experience.
• Proficient in Microsoft Office, Excel and PowerPoint; Google suite and AI experience a plus.
• Excellent verbal and written communication with senior executives and stakeholders.

Responsibilities

• Manage the Plant Manager's diary, resolve scheduling conflicts and prioritize critical engagements.
• Coordinate approvals for expenses and travel prior to sign-off.
• Prepare and refine PowerPoint presentations and briefing materials.
• Compile weekly and monthly operational reports as directed.
• Organise senior meetings, site conferences, and events; take minutes as needed.
• Ensure premium logistics for visiting executives and external stakeholders.

Skills

Office Suite

Excel

PowerPoint

Verbal & written communication

Education

Secretarial/Business qualification

Tools

Mitrefinch

Google Workspace

AI tools (general)

Job description

JOB TITLE: Executive Assistant

DEPARTMENT: Administration

REPORTING TO: Senior Director & Plant Manager

Individual Contributor or People Manager: Individual Contributor

Objectives Of Position

To act as the primary administrative liaison to the Senior Director & Plant Manager, coordinating their daily schedules and ensuring seamless administrative workflows. This role anticipates executive needs, drives efficient communication, and manages complex schedules, allowing leadership to focus on high-level strategic and operational plant objectives.

Responsibilities

Executive Support

• Proactively manage the Plant Manager’s diary, resolving scheduling conflicts and prioritizing highly sensitive or critical engagements.
• Act as a gatekeeper for documentation, and reviewing and coordinating necessary approvals (including expenses and travel submissions) prior to the Plant Manager’s sign-off.
• Prepare, format, and refine PowerPoint presentations, communications, and briefing materials required by the Plant Manager.
• Compile, format, and distribute weekly and monthly operational reports as directed.
• Organize and coordinate senior-level meetings, site conferences, and corporate events. Attend some management meetings to provide administrative support and record accurate minutes
• Ensure a premium experience for visiting executives, customers and other external stakeholders by managing all logistics, including catering, meeting room preparation, travel, and accommodations.
• Take ownership of the site's senior manager meeting room bookings and resolve facility conflicts.
• Manage office supply inventory and procurement for the Senior Management team.
  • Process senior leadership related invoices efficiently, managing the workflow from initial receipt to final payment request.
  • Administer the time and attendance system (Mitrefinch) for the Senior Management team.
  • Coordinate complex travel itineraries, accommodations, and expense submissions via the corporate travel management system.
  • Negotiate and submit corporate hotel rates for Travel Admin approval

Quality

• Assure ongoing compliance internal financial and quality procedures and regulatory requirements.

Health & Safety

• Ensure compliance with Health & Safety Legislation and Regulations.

PERSONNEL SPECIFICATIONS

Qualifications And Experience

• At least two years administrative or related experience.
• A relevant Secretarial / Business Qualification or equivalent experience.
• Proficient in Microsoft Office, Excel and PowerPoint. Google suite and AI experience would be an advantage.
• Exceptional verbal and written communication skills, with the confidence and polish to engage effectively with senior executives and external stakeholders.

Core Competencies

• Proven ability to work proactively on own initiative, manage conflicting priorities, and thrive in a fast-paced, pressurized environment.
• Strict adherence to absolute confidentiality and professionalism when handling sensitive corporate, financial, or personnel information.
• Exceptional attention to detail combined with robust time-management and prioritization capabilities.
• A structured thinker with a proactive approach to resolving administrative challenges and bottlenecks.
• High degree of flexibility to adapt to changing business needs, coupled with a strong commitment to internal compliance and process enhancement.