Executive Assistant

PE Global; Dublin; On-site; EUR 42,000 - 54,000; Full time

Job summary

PE Global is recruiting an Executive Assistant for a leading multinational Biotech client based in North Dublin. This 12-month, fully onsite contract role will be the key point of contact for the SMR Vice President and will support the AND Site Lead in daily operations.

Responsibilities include scheduling meetings, minute taking, action tracking, and the design of complex documents, reports and presentations.

Qualifications

• Third Level Qualification in business or related discipline (NFQ Level 6).
• Minimum of 5 years experience in a similar role.
• Expert knowledge of Microsoft Office - Excel, PowerPoint, Word.
• Knowledge of SAP for PO processing an advantage.
• Knowledge of Time and Attendance & HR systems an advantage.
• Time management and ability to meet deadlines.
• Strong organizational skills and ability to multitask.
• Problem solving and decision making.
• Interpersonal skills.
• Demonstrated business acumen and knowledge with excellent interpersonal/communication skills and a proactive approach.
• Duties require good knowledge of Company Policies and Procedures and involve working towards general results.

Responsibilities

• Be the key point of contact for those engaging with the SMR Vice President.
• Support the AND Site Lead in managing the day-to-day operations of the site.
• Execute a broad variety of administrative tasks to facilitate the SMR Vice President's ability to lead the organisation - including scheduling meetings, agenda management, minute taking, action tracking and distribution, collecting and distribution of metrics, designing of complex documents, reports and presentations and composing and preparing correspondence/communications.
• Participate and manage special business projects including working with cross functional teams.
• Support activities related to employee events, communication and recognition channels such as, scheduling, attending, tracking actions, drafting presentations, promotional materials etc.
• Support the organisation of SMR events such as business meetings, off-site training, team building activities and conferences.
• Lead the co-ordination and agenda of important internal and external visitors, including transport, meeting rooms, catering, and restaurant bookings
• Schedule flights, accommodation and car hire for SMR Vice president taking time, cost, and appropriate timelines into consideration.
• Support AND site activities, providing back-up where required for the AND EA.
• SAP SME for PO Processing.
• Management of site stationery including order creation and payments.
• Participate in Cross Functional Teams as required e.g. Site Safety Team.

Skills

MS Office

Time management

Multitasking

Interpersonal skills

Strong organizational skills

Education

NFQ Level 6 qualification

Tools

SAP PO processing

HR systems

Time and Attendance systems

Job description

PE Global is currently recruiting an Executive Assistant for a leading multinational Biotech client based in North Dublin.

This is an initial 12-month contract position fully onsite position

• Be the key point of contact for those engaging with the SMR Vice President.
• Support the AND Site Lead in managing the day-to-day operations of the site.
• Execute a broad variety of administrative tasks to facilitate the SMR Vice President's ability to effectively lead the organisation - including scheduling meetings, agenda management, minute taking, action tracking and distribution, collecting and distribution of metrics, designing of complex documents, reports and presentations and composing and preparing correspondence/communications.
• Participate and manage special business projects including working with cross functional teams.
• Support activities related to employee events, communication and recognition channels such as, scheduling, attending, tracking actions, drafting presentations, promotional materials etc.
• Support the organisation of SMR events such as business meetings, off-site training, team building activities and conferences.
• Lead the co-ordination and agenda of important internal and external visitors, including transport, meeting rooms, catering, and restaurant bookings
• Schedule flights, accommodation and car hire for SMR Vice president taking time, cost, and appropriate timelines into consideration.
• Support AND site activities, providing back-up where required for the AND EA.
• SAP SME for PO Processing.
• Management of site stationery including order creation and payments.
• Participate in Cross Functional Teams as required e.g. Site Safety Team.

REQUIREMENTS:

• Third Level Qualification in business or related discipline (NFQ Level 6)
• Minimum of 5 years experience working in a similar role.
• Expert knowledge of Microsoft office - Excel, PowerPoint, Word.
• Knowledge of SAP for PO processing an advantage
• Knowledge of Time and Attendance & HR systems an advantage.
• Time Management and ability to meet deadlines
• Strong organizational skills and ability to multitask
• Problem Solving and decision making
• Interpersonal skills.
• Demonstrated business acumen and knowledge with excellent interpersonal/communication skills and a flexible, proactive and innovative approach to work.
• Duties require good knowledge of Company Policies and Procedures and involve working towards general results to achieve organizational needs.
• Has access to confidential information.
• On many occasions duties of semi-routine nature requiring independent judgment have to be performed.
• Expectation of working independently.
• Appropriate management of confidential documentation

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland***