Executive Assistant

PE Global (UK); Dublin; On-site; EUR 30,000 - 40,000; Part time

Job summary

PE Global (UK) is currently seeking an Executive Assistant for a leading multinational Biotech client in North Dublin. This initial 12-month contract position is part-time, requiring 20 hours each week onsite.

The ideal candidate will have at least 5 years of experience, strong organizational skills, and expertise in Microsoft Office. Responsibilities include supporting the Vice President's administration and participating in cross-functional projects.

Note: Candidates must have a valid visa to work in Ireland.

Qualifications

• Minimum of 5 years experience working in a similar role.
• Knowledge of Time and Attendance & HR systems an advantage.

Responsibilities

• Be the key point of contact for the SMR Vice President.
• Support the AND Site Lead in managing the day-to-day operations.
• Execute a broad variety of administrative tasks to facilitate the SMR Vice President’s ability to effectively lead the organisation.

Skills

Time Management

Verbal & Written Communication Skills

Strong organisational skills

Problem Solving

Interpersonal skills

Expert knowledge of Microsoft office

Education

Third Level Qualification in business or related discipline (NFQ Level 6)

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

SAP for PO processing

Job description

PE Global is currently recruiting an Executive Assistant for a leading multinational Biotech client based in North Dublin.

This is an initial 12-month contract position (part time – 50% role, 20 hours per week onsite)

ROLE

Deliver combined administration and business project activities at a high level for the Vice President of the Small Molecules Region (SMR) and AND Site Leadership Team to support effective and efficient site operations.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

The role will require a level of flexibility, the primary responsibility being to support the SMR VP and secondary providing support to AND site. This role will work in coordination with a partner role in the US.

• Be the key point of contact for those engaging with the SMR Vice President.
• Support the AND Site Lead in managing the day-to-day operations of the site.
• Execute a broad variety of administrative tasks to facilitate the SMR Vice President’s ability to effectively lead the organisation – including scheduling meetings, agenda management, minute taking, action tracking and distribution, collecting and distribution of metrics, designing of complex documents, reports and presentations and composing and preparing correspondence/communications.
• Participate and manage special business projects including working with cross functional teams.
• Support activities related to employee events, communication and recognition channels such as, scheduling, attending, tracking actions, drafting presentations, promotional materials etc.
• Support the organisation of SMR events such as business meetings, off‑site training, team building activities and conferences.
• Lead the co‑ordination and agenda of important internal and external visitors, including transport, meeting rooms, catering, and restaurant bookings.
• Schedule flights, accommodation and car hire for SMR Vice president taking time, cost, and appropriate timelines into consideration.
• Support AND site activities, providing back‑up where required for the AND EA.
• SAP SME for PO Processing.
• Management of site stationery including order creation and payments.
• Participate in Cross Functional Teams as required e.g. Site Safety Team.

REQUIREMENTS

• Third Level Qualification in business or related discipline (NFQ Level 6)
• Minimum of 5 years experience working in a similar role.
• Expert knowledge of Microsoft office – Excel, PowerPoint, Word.
• Knowledge of SAP for PO processing an advantage
• Knowledge of Time and Attendance & HR systems an advantage.
• Time Management and ability to meet deadlines
• Verbal & Written Communication Skills
• Strong organisational skills and ability to multitask
• Problem Solving and decision making
• Interpersonal skills.
• Demonstrated business acumen and knowledge with excellent interpersonal/communication skills and a flexible, proactive and innovative approach to work.
• Duties require good knowledge of Company Policies and Procedures and involve working towards general results to achieve organizational needs.
• Regularly must meet deadlines.

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland***