Executive Assistant

Paysafe; Dublin; Hybrid; EUR 90,000 - 120,000; Full time

Job summary

Paysafe is seeking an experienced Executive Assistant to provide high-impact administrative support to the Chief Risk Officer in a fast-paced, global environment. The role involves managing complex calendars, coordinating governance meetings, and preparing materials for risk committees.

The successful candidate will be highly organized, discreet, and capable of handling sensitive information across multiple time zones and stakeholders. Hybrid work with three days in the Dublin office is offered.

Qualifications

• Bachelor's degree or equivalent professional experience in Business Administration, Risk Management, Finance, Communications, or related field.
• 5+ years' proven experience as an Executive Assistant supporting C-suite executives, preferably within Risk, Compliance, Legal, Financial Services, or other corporate functions in a global organisation.
• Demonstrated ability to support senior executives in a fast-paced, matrixed environment.
• Exceptional organisational, planning, and prioritisation skills with strong attention to detail.

Responsibilities

• Manage the highly complex and dynamic calendar of the Chief Risk Officer, balancing strategic priorities, leadership commitments, Board and Executive Committee meetings, regulatory engagements, and external stakeholder interactions.
• Proactively resolve scheduling conflicts and prioritise time-sensitive matters across a global stakeholder network.
• Act as a gatekeeper for executive time, ensuring efficient information flow, decision-making, and alignment with organisational priorities.
• Coordinate Risk Leadership Team meetings, governance forums, Board and Committee meetings, regulatory reviews, and business planning sessions.
• Prepare, edit, and proofread presentations, reports, risk committee materials, executive communications, and correspondence with a high degree of accuracy and professionalism.

Skills

Executive support

Calendar management

Stakeholder management

Communication

Discretion

Time-zone coordination

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Description

Paysafe is a leading payments platform with an extensive track record of serving merchants and consumers in the global entertainment sectors. Its core purpose is to enable businesses and consumers to connect and transact seamlessly through industry-leading capabilities in payment processing, digital wallet, and online cash solutions. With 29 years of online payment experience, an annualized transactional volume of $152 billion in 2024, and approximately 3,000 employees located in 12+ countries, Paysafe connects businesses and consumers across 260 payment types in 48 currencies around the world. Delivered through an integrated platform, Paysafe solutions are geared toward mobile-initiated transactions, real-time analytics and the convergence between brick-and-mortar and online payments. Further information is available at www.paysafe.com.

The Executive Assistant (EA) provides high-impact, proactive administrative and operational support to the Chief Risk Officer (CRO). This role is critical in enabling the CRO to focus on driving Paysafe's global risk strategy, governance, regulatory engagement, compliance oversight, operational resilience, and enterprise risk management priorities.

Operating in a fast-paced, global environment, the EA acts as a trusted partner, managing complex schedules, communications, and coordination across the Risk function and wider executive team. The successful candidate is highly organised, discreet, and confident working with senior executives, with the ability to anticipate needs, exercise sound judgement, and manage competing priorities effectively.

The role follows a hybrid working model, with three days per week based in our Dublin office.

Key Responsibilities

Executive Support & Calendar Management

• Manage the highly complex and dynamic calendar of the Chief Risk Officer, balancing strategic priorities, leadership commitments, Board and Executive Committee meetings, regulatory engagements, and external stakeholder interactions.
• Proactively resolve scheduling conflicts and prioritise time-sensitive matters across a global stakeholder network.
• Act as a gatekeeper for executive time, ensuring efficient information flow, decision-making, and alignment with organisational priorities.
• Coordinate Risk Leadership Team meetings, governance forums, Board and Committee meetings, regulatory reviews, and business planning sessions.

Meetings, Communications & Preparation

• Coordinate Risk leadership meetings, governance forums, offsites, regulatory engagements, and strategic planning sessions, including agenda preparation, briefing materials, and follow-up actions.
• Prepare, edit, and proofread presentations, reports, risk committee materials, executive communications, and correspondence with a high degree of accuracy and professionalism.
• Capture key decisions and actions from meetings and ensure timely tracking and completion across stakeholders.
• Support preparation for Board, Executive Committee, Audit & Risk Committee, Compliance Committee, and Regulatory Committee materials as required.

Travel & Logistics

• Arrange complex domestic and international travel for the CRO, including itineraries, accommodation, transport, and expense coordination.
• Anticipate logistical challenges and provide contingency planning to ensure seamless execution of travel and key events.
• Coordinate logistics for Risk team leadership meetings, governance sessions, strategy workshops, and organisational events.

Stakeholder & Team Coordination

• Serve as a key point of contact between the CRO, Executive Leadership Team members, Board representatives, Risk leadership, regulators, and external stakeholders.
• Build strong working relationships across Risk, Compliance, Legal, Internal Audit, Finance, Technology, Operations, and other business functions.
• Partner closely with Executive Assistants across the organisation to ensure alignment and efficient coordination of executive priorities.
• Facilitate cross-functional collaboration and support the execution of strategic Risk initiatives.

Operational & Administrative Excellence

• Support operational needs including document management, project tracking, action planning, governance reporting, leadership dashboards, and confidential risk-related matters.
• Handle highly sensitive and confidential information with the utmost discretion, professionalism, and integrity.
• Coordinate key Risk processes including leadership meetings, regulatory reviews, governance forums, and annual planning cycles.
• Identify and implement opportunities to improve administrative processes, workflows, and operational efficiency.
• Own the consolidation, coordination, and distribution of executive-level Risk reporting, ensuring accuracy, consistency, and alignment across the function.
• Support the tracking and governance of strategic Risk initiatives and key deliverables.

Experience & Skills

• Bachelor's degree in Business Administration, Risk Management, Finance, Communications, or a related field, or equivalent professional experience.
• 5+ years' proven experience as an Executive Assistant supporting C-suite executives, preferably within Risk, Compliance, Legal, Financial Services, or other corporate functions in a global organisation.
• Demonstrated ability to support senior executives in a fast-paced, matrixed environment.
• Exceptional organisational, planning, and prioritisation skills with strong attention to detail.
• Excellent written and verbal communication skills, with confidence interacting with senior leaders, Board members, regulators, and external stakeholders.
• Advanced proficiency in Microsoft Office applications (Outlook, PowerPoint, Word, Excel). Experience leveraging AI-enabled productivity tools is an advantage.
• High level of discretion and professionalism when handling confidential organisational, regulatory, and executive information.
• Experience supporting Risk, Compliance, Legal, Governance, or Financial Services functions is strongly preferred.
• Comfortable working across multiple time zones and coordinating with international stakeholders.
• Strong problem-solving mindset with the ability to anticipate needs and think proactively.
• Adaptable, resilient, and able to operate effectively in a dynamic and evolving environment.
• Strong project coordination and stakeholder management skills with the ability to manage multiple priorities simultaneously.

Equal Employment Opportunity

Paysafe provides equal employment opportunities to all employees, and applicants for employment, and prohibits discrimination of any type with regard to ethnicity, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other protected characteristics. This policy applies to all terms and conditions of recruitment and employment. If you need any reasonable adjustments please let us know. We will be happy to help and look forward to hearing from you.