Executive Assistant

Andopen; Dublin; Hybrid; EUR 55,000 - 70,000; Full time

Benefits offered by this job

Company Pension

25 days annual leave + 2 company days

Maternity and Paternity Paid Leave

Employee Stock Options Plan

Hybrid Working Model

Job summary

&Open seeks an experienced Executive Assistant to support the CEO and Co-founders. You’ll work closely with the Leadership team, coordinating meetings, travel, and high-priority initiatives in a fast-paced startup environment.

Based in Dublin with a hybrid work policy, you’ll ensure smooth operations, maintain discretion with confidential information, and help implement new processes across Finance, Legal, and Operations.

Qualifications

• Minimum 3 years' experience in an EA/exceptional executive support role.
• Strong organisational skills and ability to communicate clearly at all levels.
• Adoption of AI and fluency in agentic tooling, with proactive process improvement.
• Ability to prioritise, stay ahead of deadlines and manage confidential information.

Responsibilities

• Organise calendars for the CEO and Co-founders and secure space for key meetings.
• Assess meeting requests, prioritise and allocate appropriate time.
• Prepare agendas and briefing docs ahead of internal/external meetings.
• Manage travel arrangements for the CEO and founders.
• Handle incoming/outgoing mail and ad hoc administrative tasks.

Skills

Executive support

Calendar management

Communication

AI tools fluency

Prioritisation

Travel planning

Proactivity

Integrity & discretion

Job description

We're the global gifting platform for companies that care.
Our platform sources and sends gifts globally at scale, while our team supports with taste, thought and attention to detail. From creative and sourcing, to logistics + fulfilment, buying and sending - the &Open platform and integrations takes care of it all.
As a B Corp, we're all about less but better gifting. At the end of the day, it's not how much you send, it's how you make people feel that matters.
Our customers include OpenAI, HubSpot, Stripe, Notion, Canva, Clay and many more.

About the team

You’ll report to Jonathan our CEO/Co-founder and Ciara, Co-founder.

You’ll work very closely with the Founders Associate, COO and Studio Manager. You’ll also collaborate across our business with folks in Finance, Creative, Buying and Merchandising, Sales, Customer Success, and Support. You’ll have exposure and coordinate with external stakeholders from customers to legal and board members.

About the role

We’re seeking an experienced Executive Assistant who will be responsible for the everyday management and support of our CEO/Co-founder and Co-founder. You’ll work in close contact with the Leadership team and help with meetings involving the wider Senior Management team. From handling schedules to supporting larger initiatives, this is an excellent opportunity for a motivated individual to further develop their professional skills while gaining experience working on a fast-moving team.

What you'll do?

• Organise calendars . Specifically for our CEO and Co-founders, ensuring key meetings are worked in and breathing room is considered.
• Prioritise . Assess the importance of meeting and scheduling requests. Allocate adequate meeting time for the topic at hand.
• Prep . For internal and external meetings. Plan and distribute agendas and briefing docs ahead of meetings as needed.
• Manage up . Ensure the CEO is on time for all meetings and prompt reminders when required.
• Take care of travel . Ownership of all travel both personal and professional for the CEO and co-founders.
• Sign, seal, deliver. Manage incoming and outgoing mail, complete occasional filing duties and take after other ad hoc tasks that may arise pending the season.

What you'll need

• Minimum of 3 years' experience in an EA position supporting senior-level management
• Strong organisational skills and an efficient approach to organising work priorities
• Ability to communicate simply and clearly to all levels
• Adoption of AI and fluency in agentic tooling.
• Adaptability when it comes to learning (and eventually owning) new tasks and responsibilities
• Ability to prioritise and stay ‘one step ahead’ at all times
• Initiative to implement new processes that, in turn, make day-to-day responsibilities and interactions easier, faster and clearer
• A high level of integrity and trust with confidential information
• Strength in remaining both professional and approachable when interacting with all levels of the company
• Discipline to work well under pressure and in flux whilst adhering strongly to given deadlines
• Hybrid Working Model
• Company Pension
• 25 days Annual Leave + 2 Company Days
• Maternity and Paternity Paid Leave
• Exciting experience in a fast-paced start-up environment
• Employee Stock Options Plan

Location

Head Office: Dublin, Harold's Cross / Hybrid working policy.

All Welcome Here Statement

We believe diverse teammates, opinions and backgrounds generate a larger global impact and more considerate acts of care. &Open is an equal opportunity employer and we do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.