Executive Admin & Travel Coordinator for SLT

Johnson Controls Systems & Service Ltd - HVAC Ireland; Dublin; On-site; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Job summary

Silent-Aire, a Johnson Controls company, seeks a Senior Administrative Coordinator in Dublin to support the Senior Leadership Team with high-level administrative duties and discreet handling of sensitive information.

In this full-time role, you will coordinate travel, prepare meeting materials, manage calendars, and facilitate communication with internal and external stakeholders, ensuring timely follow-up and executive alignment in a fast-paced environment.

Qualifications

• Third level qualification in Business Administration, Communications or a related field preferred.
• Minimum 5 years supporting senior management, preferably a senior leadership team.
• Demonstrated experience managing travel arrangements and expenses.
• Experience with travel platforms (Concur or CWT) and Workday.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Teams, Excel).

Responsibilities

• Provide comprehensive support to the Senior Leadership Team and manage executive priorities.
• Coordinate travel arrangements and process expenses; prepare agendas and briefing materials.
• Facilitate meetings, record actions, and ensure timely follow-up on commitments.
• Serve as primary liaison between SLT and stakeholders, upholding confidentiality and professionalism.
• Build relationships across the organization and coordinate interdepartmental communication.

Skills

Executive support

Travel coordination

Expense management

Interpersonal skills

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

Concur

CWT

Workday

Microsoft Office

Job description

Silent-Aire, a Johnson Controls company, seeks a Senior Administrative Coordinator in Dublin to support the Senior Leadership Team with high-level administrative duties and discreet handling of sensitive information.

In this full-time role, you will coordinate travel, prepare meeting materials, manage calendars, and facilitate communication with internal and external stakeholders, ensuring timely follow-up and executive alignment in a fast-paced environment.