Executive Admin for Change Projects | Hybrid Dublin

Adaptive Hvm Limited; Dublin; Hybrid; EUR 42,000 - 54,000; Full time

Job summary

Adaptive Hvm Limited is seeking an Executive Admin (Project Related) to join the CEPO team in a hybrid role at Spencer Dock, Dublin 1. The 18-month assignment provides executive and administrative support for major change projects, including governance, engagement and reporting across strategic programmes.

You will coordinate diaries, meetings and communications, draft materials, and support senior leaders while contributing to stakeholder engagement and organisational change initiatives in a

Qualifications

• Minimum 2 years' experience in an Executive Assistant, Senior Administrator, Office Coordinator, Business Support or Communications Coordinator role.
• Strong written communication and document preparation skills.
• Experience supporting internal communications, employee engagement activities, events or stakeholder engagement initiatives.
• Experience preparing reports, presentations and briefing materials.
• Excellent organisational and diary management skills.
• Experience coordinating meetings, governance processes and events.
• Proficiency in Microsoft 365 tools including Outlook, Teams, Word, PowerPoint and SharePoint.
• Experience supporting senior managers or leadership teams.
• Experience working in a public sector, regulatory or professional services environment.
• Experience supporting organisational change or transformation initiatives.
• Proficiency in SharePoint
• Understanding of Project Management processes

Responsibilities

• Provide executive and administrative support to the Senior Programme Manager, CEPO and broader CEPO team.
• Coordinate diaries, meetings, workshops and governance forums, including scheduling, agendas, logistics, action tracking and follow-up activities.
• Support the planning, co-ordination and delivery of internal communications relating to organisational change initiatives.
• Assist in the drafting and preparation of routine communications, presentations, briefing materials and meeting documentation.
• Coordinate the distribution and publication of change-related communications across multiple channels.
• Maintain governance documentation, action logs and document repositories for CEPO activities.
• Support the preparation and collation of information required for reporting, dashboards and governance updates.
• Assist in maintaining visibility of key activities, milestones, decisions and actions across CEPO programmes.
• Coordinate the planning and delivery of workshops, staff briefings, town halls and engagement sessions for CEPO.

Job description

Adaptive Hvm Limited is seeking an Executive Admin (Project Related) to join the CEPO team in a hybrid role at Spencer Dock, Dublin 1. The 18-month assignment provides executive and administrative support for major change projects, including governance, engagement and reporting across strategic programmes.

You will coordinate diaries, meetings and communications, draft materials, and support senior leaders while contributing to stakeholder engagement and organisational change initiatives in a