Exams Office Executive Assistant

National College of Ireland; Dublin; Remote; EUR 33,000 - 45,000; Full time

Job summary

National College of Ireland in Dublin seeks an Executive Assistant – Exams Office to oversee the examination paper process and provide comprehensive administrative support for all examination procedures.

You will coordinate end-to-end exam administration, manage online and on-campus assessments, and assist with documents and schedules to ensure smooth exam operations for students and staff alike.

Qualifications

• Degree or equivalent qualification would be desirable.
• Knowledge of the Irish education system at third level would be an advantage.
• High proficiency in word processing, spreadsheets, e‑mail, PowerPoint, and excel.
• Excellent communication skills both written and verbal.
• At least two years administration experience that demonstrates a planned, systematic approach to organisation of work.
• Attention to detail, deadline orientated and quality conscious.
• Ability to multitask and manage multiple concurrent deadlines.

Responsibilities

• Be a first point of contact for students for examination and results related queries.
• Process student and alumni transcripts, both adhoc and post exam boards.
• Complete education verifications for alumni.
• Process programme, module, and assessment deferral requests.
• Assist in the preparation of broadsheets for exam boards.
• Assist in the examination review process.
• Process repeat student registrations.
• Be a key figure in establishing the Exams Office as a central point of coordination for end-to-end management of examination papers.
• Assist in planning, co-ordination, scheduling and holding of examinations and assessments for the College both online and on campus.
• Assist in the timely production and distribution of Diploma Supplements for all graduates.

Skills

Communication skills

Organisational skills

Time management

IT literacy

Multitasking

Attention to detail

Education

Degree or equivalent qualification

Irish third-level education knowledge (advantage)

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

National College of Ireland in Dublin seeks an Executive Assistant – Exams Office to oversee the examination paper process and provide comprehensive administrative support for all examination procedures.

You will coordinate end-to-end exam administration, manage online and on-campus assessments, and assist with documents and schedules to ensure smooth exam operations for students and staff alike.