University Admin Executive: Student Services & Timetabling

Noel Recruitment Incorporated Ltd.; Dublin; On-site; EUR 42,000 - 54,000; Full time

Job summary

Noel Group are currently recruiting an experienced Executive Officer on behalf of a leading third-level education institution in Dublin. This is an excellent opportunity for an organised and proactive administrator to join a busy undergraduate administration team, supporting academic programmes and providing high-level administrative, student, and operational support within a dynamic university environment.

Dublin | Full-Time | Fixed-Term Contract to End 2026 (Subject to Extension).

Qualifications

• Previous administration experience in a busy office environment.
• Strong customer service experience dealing with enquiries in person, by telephone, and email.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• High level of accuracy and attention to detail.
• Strong IT skills, including Microsoft Office, Teams, and database systems.
• Experience within education, public sector, or programme administration environments is advantageous.
• Third-level qualification or equivalent relevant experience.
• Experience working with student records, timetabling, financial, or database systems.
• Experience supporting committees, academic programmes, or large-scale administrative processes.

Responsibilities

• Provide administrative support to academic staff, programme directors, and department heads.
• Coordinate student registrations, module enrolments, examinations, graduations, and timetabling activities.
• Act as a key point of contact for student enquiries and support requests.
• Maintain accurate student records and programme information.
• Support examination administration, results processing, and external examiner coordination.
• Organise meetings, prepare agendas, take minutes, and follow up on actions.
• Assist with open days, orientation events, graduation ceremonies, outreach activities, and student engagement initiatives.
• Process purchasing requests, invoices, and administrative documentation.
• Support field trips, academic events, recruitment activities, and departmental projects.
• Liaise with internal stakeholders, academic staff, external partners, and regulatory bodies.
• Contribute to continuous improvement initiatives and wider team projects.

Skills

Administrative experience

Customer service

Organisational skills

Attention to detail

Communication skills

Teamwork

Education

Third-level qualification or equivalent experience

Tools

Microsoft Office

Microsoft Teams

Database systems

Job description

Noel Group are currently recruiting an experienced Executive Officer on behalf of a leading third-level education institution in Dublin. This is an excellent opportunity for an organised and proactive administrator to join a busy undergraduate administration team, supporting academic programmes and providing high-level administrative, student, and operational support within a dynamic university environment.

Dublin | Full-Time | Fixed-Term Contract to End 2026 (Subject to Extension).