Student Fees & Payments Specialist

National College of Ireland; Dublin; Hybrid; EUR 39,000 - 56,000; Full time

Job summary

National College of Ireland is seeking a responsible Administrator to manage student fee activities within the Finance Department. You will issue invoices, collect fees, process refunds, and oversee fee administration for Apprenticeship programmes.

You will also handle grants, follow up on overdue accounts, and maintain accurate fee records. The role requires strong numerical ability, attention to detail, and proficiency with student systems like Ellucian/Quercus.

Qualifications

• Experience within a similar position or finance-related position.
• A bachelor’s degree in accounting or other finance related discipline.

Responsibilities

• Administer the student fees function within the Finance Department.
• Issue invoices and collect student fees.
• Process student fee refunds.
• Oversee the financial administration of Apprenticeship programmes.
• Administer student grants.
• Follow up on overdue accounts.
• Maintain fee records and student account information.
• Process card payments and other receipts.
• Administer direct debit collections.
• Record bank transfers and prepare lodgements.
• Reconcile and update payment records.
• Maintain student fee data within the student administration system (Ellucian/Quercus).
• Produce regular management and fee reports.
• Test enhancements to online payment processes.
• Support system upgrades and process improvements.
• Respond to student fee queries by phone, online, and in person.

Skills

Excel mastery

Financial administration

Accounts processing

Reporting & data management

Collegial communication

Education

Bachelor’s degree in accounting or finance

Tools

Ellucian/Quercus

Job description

National College of Ireland is seeking a responsible Administrator to manage student fee activities within the Finance Department. You will issue invoices, collect fees, process refunds, and oversee fee administration for Apprenticeship programmes.

You will also handle grants, follow up on overdue accounts, and maintain accurate fee records. The role requires strong numerical ability, attention to detail, and proficiency with student systems like Ellucian/Quercus.