Event and Marketing Operations Specialist

Bio-Techne; Dublin; Hybrid; EUR 32,000 - 52,000; Full time

Benefits offered by this job

Competitive wages

Employee benefits

Career development

International environment

Job summary

Bio-Techne is seeking an Event Operations Specialist to support the EMEA events programme, coordinating logistics, inventory, fulfilment and supplier activities. Hybrid work in Ireland with travel to UK events as needed.

The role emphasizes proactive operations, process improvements and scalable event delivery across exhibitions, conferences and customer events in the EMEA region.

Qualifications

• Highly organised self-starter with exceptional attention to detail.
• Strong planning, prioritisation, and coordination skills.
• Proven ability to manage multiple projects and competing priorities simultaneously.
• Excellent communication and interpersonal skills.
• Practical, hands-on approach with a willingness to support physical operational activities.
• Strong analytical mindset with the ability to utilise data to drive operational improvements.
• Process-oriented with experience designing and implementing new systems and ways of working.
• Demonstrated commitment to sustainability and continuous improvement.
• Strong problem-solving skills and ability to proactively resolve operational challenges.
• Excellent Microsoft Office skills, particularly Excel.

Responsibilities

• Coordinate logistics activities supporting EMEA exhibitions, conferences, customer events and marketing initiatives.
• Ensure event materials, assets and equipment are available and delivered to required locations.
• Support event planning and delivery through effective operational coordination.
• Work closely with internal stakeholders, suppliers and event organisers to ensure successful execution of events.
• Assist in the coordination of shipping and fulfilment activities across EMEA.
• Maintain accurate inventory records for event assets, literature and promotional items.
• Monitor stock levels and coordinate replenishment activities.
• Oversee the preparation and fulfilment of event materials and marketing assets.
• Support management of regional event equipment and asset inventories.
• Maintain visibility and control of materials across multiple locations and events.
• Coordinate with suppliers, vendors and service providers supporting EMEA events.
• Support sourcing and procurement activities related to events, marketing materials and operational requirements.
• Raise and track purchase requests and support invoice reconciliation processes.
• Monitor supplier performance and elevate issues where appropriate.
• Document, maintain and improve operational processes and procedures.
• Identify opportunities to improve efficiency, consistency and service levels.
• Support the development of scalable ways of working across the EMEA Events function.
• Help improve visibility of operational activities through tracking, reporting and process documentation.
• Proactively identify risks, dependencies and opportunities for improvement.
• Support delivery of events across EMEA.
• Partner with colleagues to coordinate operational aspects of event programmes.
• Contribute to the successful execution of strategic and high-visibility events.
• Develop knowledge and experience across broader event planning and programme delivery activities.
• Take ownership of designated operational projects and event workstreams as experience develops.

Skills

Organised

Planning

Communication

Problem-solving

Stakeholder management

Independent working

Attention to detail

Tools

Inventory management systems

Asset tracking systems

Shipping management platforms

MS Excel

Job description

By joining Bio-Techne, you'll join a company with a powerful and positive purpose of enabling cutting-edge research in Life Sciences and Clinical Diagnostics. Bio-Techne, and all of its brands, provides tools for researchers to further treat and prevent disease worldwide.

Pay Range: €32,200 - €51,660

Placement within the salary range will vary depending on experience, qualifications, geographic location, and internal equity considerations.

The Event Operations Specialist plays a key role in supporting the successful delivery of Bio-Techne's EMEA events programme through ownership of event operations, logistics coordination, inventory management, fulfilment activities and supplier support.

Working as part of the EMEA Events team, this position is responsible for ensuring event materials, marketing assets and operational processes are effectively managed to support a wide range of exhibitions, conferences, customer events and marketing initiatives across the region.

The successful candidate will bring a proactive and organised approach to operational delivery, identifying opportunities to improve processes, create efficiencies and enhance the overall effectiveness of the team’s operations.

This role offers the opportunity to develop broader expertise across event operations, programme delivery and event management. As capability and experience develop, the successful candidate will have opportunities to take ownership of operational projects, event workstreams and selected event programmes, supporting their professional growth within the wider EMEA Events function.

Key Responsibilities

Event Operations & Logistics

• Coordinate logistics activities supporting EMEA exhibitions, conferences, customer events and marketing initiatives.
• Ensure event materials, assets and equipment are available and delivered to required locations.
• Support event planning and delivery through effective operational coordination.
• Work closely with internal stakeholders, suppliers and event organisers to ensure successful execution of events.
• Assist in the coordination of shipping and fulfilment activities across EMEA.

Inventory, Assets & Fulfilment

• Maintain accurate inventory records for event assets, literature and promotional items.
• Monitor stock levels and coordinate replenishment activities.
• Oversee the preparation and fulfilment of event materials and marketing assets.
• Support management of regional event equipment and asset inventories.
• Maintain visibility and control of materials across multiple locations and events.

Supplier & Procurement Support

• Coordinate with suppliers, vendors and service providers supporting EMEA events.
• Support sourcing and procurement activities related to events, marketing materials and operational requirements.
• Raise and track purchase requests and support invoice reconciliation processes.
• Monitor supplier performance and elevate issues where appropriate.

Operational Excellence & Continuous Improvement

• Document, maintain and improve operational processes and procedures.
• Identify opportunities to improve efficiency, consistency and service levels.
• Support the development of scalable ways of working across the EMEA Events function.
• Help improve visibility of operational activities through tracking, reporting and process documentation.
• Proactively identify risks, dependencies and opportunities for improvement.

Event Programme Support

• Support delivery of events across EMEA.
• Partner with colleagues to coordinate operational aspects of event programmes.
• Contribute to the successful execution of strategic and high-visibility events.
• Develop knowledge and experience across broader event planning and programme delivery activities.
• Take ownership of designated operational projects and event workstreams as experience develops.

Knowledge, Skills & Abilities

• Highly organised self-starter with exceptional attention to detail.

• Strong planning, prioritisation, and coordination skills.

• Proven ability to manage multiple projects and competing priorities simultaneously.

• Excellent communication and interpersonal skills.

• Practical, hands-on approach with a willingness to support physical operational activities.

• Strong analytical mindset with the ability to utilise data to drive operational improvements.

• Process-oriented with experience designing and implementing new systems and ways of working.

• Demonstrated commitment to sustainability and continuous improvement.

• Strong problem-solving skills and ability to proactively resolve operational challenges.

• Excellent Microsoft Office skills, particularly Excel.

• Experience working with inventory tracking systems, databases, and shipment management platforms.

• Demonstrated ability to work independently, exercise sound judgement and take ownership of operational outcomes with minimal supervision.

Required Qualifications & Experience

• Proven experience in logistics, fulfilment, inventory management, operations, or marketing operations.

• Experience documenting operational processes, procedures and ways of working to improve consistency, scalability and business continuity.

• Experience using inventory management or asset tracking systems.

• Experience managing suppliers, fulfilment providers, and logistics partners.

• Demonstrated ability to create and implement operational processes and procedures.

• Experience working effectively with multiple stakeholders in a complex business environment.

• Experience identifying and resolving operational challenges.

• Strong administrative and organisational skills.

• Confidence working with reporting, metrics, and operational data.

• Ability and willingness to safely handle and manoeuvre materials weighing up to 40kg

Desired Experience

• Experience supporting marketing events, conferences, exhibitions, or field marketing programmes.
• Experience using inventory management or asset tracking systems.
• Familiarity with customs documentation and international shipping requirements.
• Experience coordinating domestic and international shipments.
• Additional European language skills would be advantageous.
• Ability to travel occasionally to the UK office and events when required.

Working Environment

This is a full-time role within a dynamic and fast-paced marketing organisation.

The role combines operational planning, inventory management, stakeholder engagement, supplier management, fulfilment coordination, and hands-on logistics activities. While primarily office-based, hybrid working may be available based on business needs and workload requirements, with a typical expectation of three days in the office and two days working remotely.

Success In This Role

Successful candidates will:

• Create structure and consistency within event operations activities.
• Take ownership of operational workstreams and deliver them independently.
• Help improve processes and identify more efficient ways of working.
• Build trusted relationships with stakeholders and suppliers.
• Contribute to the successful delivery of events across EMEA.
• Develop broader event operations and programme management capabilities over time.

Bio-Techne is committed to product quality, customer satisfaction, continued improvement, minimising environmental impacts and conserving natural resources. Environmental and quality management is an integral core value and vital part of the Bio-Techne culture.

Why Join Bio-Techne:

We offer competitive wages along with extensive benefits for employees and their families.

We invest in our employees' financial futures through retirement programs and an employee stock purchase plan.

We help our employees develop their careers through mentorship, promotional opportunities, training and development, internship programs, and more.

We offer an international and diverse working environment, enriched by employee resource groups; volunteer and charity events; and employee events that build a culture of caring and belonging.

We foster a culture of empowerment and innovation, where employees feel valued and encouraged to bring their new ideas to the table.