Engineering Project Coordinator

WH Scott; Rathnew; On-site; EUR 42,000 - 56,000; Full time

Job summary

WH Scott Group seeks a Project Co-ordinator to provide organised, proactive support to the Projects team across Ireland and the UK. You will help plan and track concurrent lifting equipment and engineering projects, coordinating with Project Managers, Engineers, Design, Procurement and Field Service teams to ensure safe, on-time delivery.

The role requires strong organisation, communication and documentation skills, with exposure to RAMS, lift plans and inspection records.

Qualifications

• Experience in a project co-ordination, administration or support role, ideally within engineering, construction, manufacturing or industrial services.
• Strong organisational and time-management skills, with the ability to manage multiple concurrent projects and shifting priorities.
• Confident user of Microsoft Office (Excel, Word, Outlook), and comfortable learning ERP/CRM systems such as Business Central.

Responsibilities

• Support Project Managers and Project Engineers in planning, tracking and co-ordinating the delivery of lifting equipment, fabrication and engineering projects.
• Maintain project trackers, schedules and status reports across multiple concurrent projects, flagging risks, delays or resourcing issues early.
• Co-ordinate site surveys, installations, servicing and statutory inspection/examination visits between customers, engineers and internal teams.
• Assist with preparing and issuing project documentation, including RAMS, lift plans, method statements, technical submittals and certification packs.
• Organise and maintain project files, contracts and purchase orders, ensuring documentation is complete, current and easily retrievable.
• Prepare and distribute project reports, meeting minutes and correspondence to internal teams and customers.
• Support invoicing and financial tracking for projects in coordination with the Finance team.
• Maintain accurate records of inspection reports, certifications and compliance documentation in line with relevant lifting equipment regulations.
• Act as a day-to-day point of contact for customers and site teams on project queries, escalating where necessary.
• Liaise with subcontractors, suppliers and internal departments (Design, Fabrication, Procurement, Field Service) to confirm scope, timelines and resource requirements.
• Support procurement activity - raising requisitions, tracking deliveries and following up with suppliers on lead times.
• Maintain accurate project and sales order data within Business Central and other internal systems.
• Produce regular progress reports for the Projects team and senior management.
• Contribute to the continuous improvement of project co-ordination processes, templates and ways of working.

Skills

Project coordination

Administration

ERP/CRM systems

Microsoft Office

Communication

Attention to detail

Problem solving

Driver's licence

Education

PRINCE2 Foundation

APM PMQ

Engineering qualification

Tools

Business Central

Job description

WH Scott Group seeks a Project Co-ordinator to provide organised, proactive support to the Projects team across Ireland and the UK. You will help plan and track concurrent lifting equipment and engineering projects, coordinating with Project Managers, Engineers, Design, Procurement and Field Service teams to ensure safe, on-time delivery.

The role requires strong organisation, communication and documentation skills, with exposure to RAMS, lift plans and inspection records.