Project Co-ordinator

WH Scott; Rathnew; On-site; EUR 42,000 - 56,000; Full time

Job summary

WH Scott Group seeks a Project Co-ordinator to provide organised, proactive support to the Projects team across Ireland and the UK. You will help plan and track concurrent lifting equipment and engineering projects, coordinating with Project Managers, Engineers, Design, Procurement and Field Service teams to ensure safe, on-time delivery.

The role requires strong organisation, communication and documentation skills, with exposure to RAMS, lift plans and inspection records.

Qualifications

• Experience in a project co-ordination, administration or support role, ideally within engineering, construction, manufacturing or industrial services.
• Strong organisational and time-management skills, with the ability to manage multiple concurrent projects and shifting priorities.
• Confident user of Microsoft Office (Excel, Word, Outlook), and comfortable learning ERP/CRM systems such as Business Central.

Responsibilities

• Support Project Managers and Project Engineers in planning, tracking and co-ordinating the delivery of lifting equipment, fabrication and engineering projects.
• Maintain project trackers, schedules and status reports across multiple concurrent projects, flagging risks, delays or resourcing issues early.
• Co-ordinate site surveys, installations, servicing and statutory inspection/examination visits between customers, engineers and internal teams.
• Assist with preparing and issuing project documentation, including RAMS, lift plans, method statements, technical submittals and certification packs.
• Organise and maintain project files, contracts and purchase orders, ensuring documentation is complete, current and easily retrievable.
• Prepare and distribute project reports, meeting minutes and correspondence to internal teams and customers.
• Support invoicing and financial tracking for projects in coordination with the Finance team.
• Maintain accurate records of inspection reports, certifications and compliance documentation in line with relevant lifting equipment regulations.
• Act as a day-to-day point of contact for customers and site teams on project queries, escalating where necessary.
• Liaise with subcontractors, suppliers and internal departments (Design, Fabrication, Procurement, Field Service) to confirm scope, timelines and resource requirements.
• Support procurement activity - raising requisitions, tracking deliveries and following up with suppliers on lead times.
• Maintain accurate project and sales order data within Business Central and other internal systems.
• Produce regular progress reports for the Projects team and senior management.
• Contribute to the continuous improvement of project co-ordination processes, templates and ways of working.

Skills

Project coordination

Administration

ERP/CRM systems

Microsoft Office

Communication

Attention to detail

Problem solving

Driver's licence

Education

PRINCE2 Foundation

APM PMQ

Engineering qualification

Tools

Business Central

Job description

About WH Scott

WH Scott Group is Ireland and the UK's leading independent provider of lifting and industrial safety solutions, headquartered in Rathnew, Co. Wicklow. Established in 1897, the Group designs, fabricates, supplies, maintains, inspects and certifies equipment used in highly regulated lifting and industrial markets, operating across government, utilities, transport, construction, pharma and marine sectors.

The Group operates through specialised entities including WH Scott & Son Engineers, Hiltonne Engineers, Metlab, Re-Ropes and RHC Lifting, with production, stores and offices across Ireland, the UK and Bosnia, and a combined team of around 300 people, making it the largest independent lift solutions provider in the UK and Ireland.

Role Purpose

The Project Co-ordinator will provide organised, proactive support to the Projects team, helping to plan and track the delivery of concurrent engineering, lifting equipment and inspection projects across WH Scott's customer base in Ireland and the UK. This is a varied, hands-on role for someone who enjoys keeping complex projects on track, working closely with Project Managers, Project Engineers, Design, Procurement and Field Service colleagues, and with customers and suppliers, to ensure projects are delivered safely, on time and to specification.

Key Responsibilities

• Project Support & Co-ordination Support Project Managers and Project Engineers in planning, tracking and co-ordinating the delivery of lifting equipment, fabrication and engineering projects.
• Maintain project trackers, schedules and status reports across multiple concurrent projects, flagging risks, delays or resourcing issues early.
• Co-ordinate site surveys, installations, servicing and statutory inspection/examination visits between customers, engineers and internal teams.
• Assist with preparing and issuing project documentation, including RAMS, lift plans, method statements, technical submittals and certification packs.
• Administration & Documentation Organise and maintain project files, contracts and purchase orders, ensuring documentation is complete, current and easily retrievable.
• Prepare and distribute project reports, meeting minutes and correspondence to internal teams and customers.
• Support invoicing and financial tracking for projects in coordination with the Finance team.
• Maintain accurate records of inspection reports, certifications and compliance documentation in line with relevant lifting equipment regulations.
• Stakeholder & Supply Chain Co-ordination Act as a day-to-day point of contact for customers and site teams on project queries, escalating where necessary.
• Liaise with subcontractors, suppliers and internal departments (Design, Fabrication, Procurement, Field Service) to confirm scope, timelines and resource requirements.
• Support procurement activity - raising requisitions, tracking deliveries and following up with suppliers on lead times.
• Systems & Reporting Maintain accurate project and sales order data within Business Central and other internal systems.
• Produce regular progress reports for the Projects team and senior management.
• Contribute to the continuous improvement of project co-ordination processes, templates and ways of working.

Person Specification

Essential

• Experience in a project co-ordination, administration or support role, ideally within engineering, construction, manufacturing or industrial services.
• Strong organisational and time-management skills, with the ability to manage multiple concurrent projects and shifting priorities.
• Confident user of Microsoft Office (Excel, Word, Outlook), and comfortable learning ERP/CRM systems such as Business Central.
• Excellent written and verbal communication skills, with a professional, customer-focused manner.
• High attention to detail, particularly when handling technical documentation and compliance records.
• A proactive, problem-solving mindset and the confidence to keep multiple stakeholders aligned.
• Full, clean driving licence - occasional travel to sites and depots across Ireland will be required.

Desirable

• Knowledge of the lifting equipment, rigging, crane or industrial safety/inspection sector.
• Familiarity with statutory inspection and certification requirements for lifting equipment (e.g. LOLER, PUWER or equivalent regulations).
• Experience reading engineering drawings, lift plans or technical specifications.
• A relevant qualification in business administration, project management (e.g. PRINCE2 Foundation, APM PMQ) or engineering.
• Experience working across multi-site or multi-entity organisations.

Key Competencies

• Organisation & time management - juggles multiple projects without losing sight of detail or deadlines.
• Communication & stakeholder management - builds trust with customers, engineers and suppliers alike.
• Attention to detail - gets documentation and compliance records right first time.
• Problem-solving - anticipates issues and finds practical ways through them.
• Teamwork - works comfortably across Projects, Design, Procurement and Field Service.
• Safety-first mindset - understands the safety-critical nature of WH Scott's work and holds documentation and process to that standard.

What We Offer

• A varied, hands-on role within a market-leading, 125+ year old engineering group serving safety-critical industries.
• The opportunity to work across a genuinely diverse project base - from statutory inspection through to major fabrication and engineering projects.
• Career development within a growing international group, with training and certification support.
• A supportive, collaborative team environment based at WH Scott Group's head office in Rathnew.
• Competitive salary, commensurate with experience.