EDMS & Document Control Associate

Sigmar Recruitment; Dublin; On-site; EUR 35,000 - 40,000; Full time

Benefits offered by this job

Career development

Ongoing training

Competitive salary €35k–€40k

Job summary

Sigmar Recruitment in Dublin is seeking a Document Control Assistant to support the Document Controller and ensure all drawings, specifications and reports are up to date with proper versioning. You will manage registers, assist in issuing document sets to clients and contractors, and maintain metadata across EDMS systems such as Aconex, Procore, Newforma or ACC.

Open to candidates with up to 1 year of experience and a relevant qualification.

Qualifications

• Attention to detail to identify revision numbers, title block details and naming errors.
• Proficient with MS Office, especially Excel; exposure to EDMS software (Aconex, Procore, Newforma, ACC) is an advantage.”
• “Clear, effective communication across disciplines with architects, engineers and site managers.”
• “Up to 1 year of experience or a relevant qualification; administrative or coordination background welcome.”
• “Ability to work in a fast-paced environment with stringent deadlines.”

Responsibilities

• Maintain accurate registers for architectural drawings, specifications and reports.
• Apply strict versioning and naming conventions and archive outdated revisions.
• Assist with issuing and distributing document sets to external parties and track transmittals.
• Assist with uploading and organizing files in EDMS (Aconex, Procore, NewForma, ACC).
• Support regular audits and quality checks of metadata and compliance with studio protocols.
• Track status of submittals, RFIs and approvals and provide progress updates to project managers.

Skills

Attention to detail

Effective communication

Coordination with teams

Education

1 year experience or relevant qualification

Tools

Excel

Aconex

Procore

Newforma

ACC

Job description

Sigmar Recruitment in Dublin is seeking a Document Control Assistant to support the Document Controller and ensure all drawings, specifications and reports are up to date with proper versioning. You will manage registers, assist in issuing document sets to clients and contractors, and maintain metadata across EDMS systems such as Aconex, Procore, Newforma or ACC.

Open to candidates with up to 1 year of experience and a relevant qualification.