Document Control Assistant

Sigmar Recruitment; Dublin; On-site; EUR 35,000 - 40,000; Full time

Benefits offered by this job

Career development

Ongoing training

Competitive salary €35k–€40k

Job summary

Sigmar Recruitment in Dublin is seeking a Document Control Assistant to support the Document Controller and ensure all drawings, specifications and reports are up to date with proper versioning. You will manage registers, assist in issuing document sets to clients and contractors, and maintain metadata across EDMS systems such as Aconex, Procore, Newforma or ACC.

Open to candidates with up to 1 year of experience and a relevant qualification.

Qualifications

• Attention to detail to identify revision numbers, title block details and naming errors.
• Proficient with MS Office, especially Excel; exposure to EDMS software (Aconex, Procore, Newforma, ACC) is an advantage.”
• “Clear, effective communication across disciplines with architects, engineers and site managers.”
• “Up to 1 year of experience or a relevant qualification; administrative or coordination background welcome.”
• “Ability to work in a fast-paced environment with stringent deadlines.”

Responsibilities

• Maintain accurate registers for architectural drawings, specifications and reports.
• Apply strict versioning and naming conventions and archive outdated revisions.
• Assist with issuing and distributing document sets to external parties and track transmittals.
• Assist with uploading and organizing files in EDMS (Aconex, Procore, NewForma, ACC).
• Support regular audits and quality checks of metadata and compliance with studio protocols.
• Track status of submittals, RFIs and approvals and provide progress updates to project managers.

Skills

Attention to detail

Effective communication

Coordination with teams

Education

1 year experience or relevant qualification

Tools

Excel

Aconex

Procore

Newforma

ACC

Job description

Document Control Assistant

About Your New Employer

• Join a highly regarded architectural practice, long-established in Dublin and now a trusted partner for some of the world’s largest technology companies. Leverage over 35 years of experience, with a legacy in designing over seven million square feet of data centres and leading international projects across Ireland, the UK, the Nordics, Germany, Switzerland, and Spain. Be part of a collaborative team whose expertise extends beyond data centres to commercial, workplace, healthcare, retail, and community architecture—offering a diverse and engaging work culture.

About Your New Job as a Document Control Assistant

• As a Document Controller Assistant, you will support the Document Controller in acting as a communication bridge between internal design teams and external stakeholders — clients, contractors and consultants — helping ensure everyone always works from the most up-to-date information.
• You will assist in maintaining accurate registers for all architectural drawings, specifications and reports.
• Help apply strict versioning and naming conventions (e.g. ISO 19650), ensuring outdated revisions are correctly archived and never used on-site.
• Support the formal issue and distribution of document sets to external parties, helping track all transmittals.
• Assist with uploading and organising files within Electronic Document Management Systems (EDMS) such as Aconex, Procore, Newforma or ACC.
• Support regular audits and quality checks, helping verify document completeness, correct metadata and compliance with studio protocols.
• Assist in tracking the status of submittals, RFIs (Requests for Information) and approvals, contributing to progress updates for project managers.

What Skills You Need

• You bring strong attention to detail, with the precision needed to identify revision numbers, title block details and naming errors.
• Proficient in MS Office, particularly Excel; exposure to document control or EDMS software (e.g. Aconex, Procore, Newforma, ACC) is an advantage but training will be provided.
• You communicate effectively across diverse disciplines, comfortable liaising with architects, engineers and site managers.
• You bring up to 1 years’ experience or a relevant qualification — candidates from an administrative or coordination background looking to move into document control are also welcome.
• You will be able to work in a fast paced environment with stringent deadline

What's on Offer

• Opportunity to work with a heritage practice at the forefront of high-profile, international architectural projects.
• Career development, ongoing training, and the chance to shape innovative bid processes and resources.
• Competitive salary of between €35k - €40k tailored to your experience and benefits.