Document Controller

Ramboll; Swords; Hybrid; EUR 42,000 - 65,000; Full time

Benefits offered by this job

27 days annual leave

Matched pension contributions

Private medical cover

Life assurance

Job summary

Ramboll Ireland seeks an experienced Document Controller to manage project documentation for nationally significant infrastructure programmes, including metro, aviation, rail, water and highways. You will coordinate documentation across projects in Ireland, ensuring accurate control, storage and distribution aligned with governance and audit requirements.

You will work with project teams and stakeholders to maintain robust document control processes, support audits and ensure timely information

Qualifications

• Experience in document control or information management on infrastructure or construction projects.
• Strong understanding of document control processes, systems and best practice.
• Experience using common data environments (CDE) and document management systems such as Aconex, SharePoint, ProjectWise or equivalent.

Responsibilities

• Managing document control processes and systems to ensure accurate and timely handling of project information.
• Controlling receipt, distribution and filing of project documents in line with procedures.
• Maintaining document registers, trackers and metadata for full traceability.
• Ensuring version control and document status are clearly managed and communicated.
• Supporting implementation and management of document control systems (CDE platforms like Aconex, SharePoint).
• Reviewing documentation for compliance with naming conventions and standards.
• Coordinating workflows for document review, approval and distribution.
• Assisting audits and assurance activities related to information management.

Skills

Document control

Information management

Attention to detail

Stakeholder coordination

Education

Information management qualification

Tools

Aconex

SharePoint

ProjectWise

Job description

Are you an experienced Document Controller with a strongtrack recordin managing project information on major infrastructure programmes? You will play a key role in controlling and coordinating project documentation acrossnationally significant D&B infrastructure projects in Ireland including metro, aviation, rail,waterand highway schemes.

Join our Project & Programme Management team and help close the gap to a sustainable future.

Your new role
As Document Controller, you willbe responsible formenaging project documentation and information systems across major infrastructure projects in Ireland. You will ensure that all project information is accurately controlled,storedand distributed in line with project requirements, supporting efficient and compliant project delivery.

You will work closely with project teams,contractorsand stakeholders tomaintainrobust document control processes, ensuring that documentation is up to date, accessible and aligned with governance and audit requirements.

Your key responsibilities will be:

Managing document control processes and systems to ensureaccurateandtimelyhandling of project information

Controlling the receipt, distribution and filing of project documents in line with established procedures

Maintaining document registers,trackersand metadata to ensure full traceability

Ensuring version control and document status are clearly managed and communicated

Supporting implementation and management of document control systems (e.g. CDE platforms such as Aconex, SharePoint or equivalent)

Reviewing documentation for compliance with project naming conventions and standards

Coordinating workflows for document review,approvaland distribution

Supporting project teams and contractors in the correct use of document management systems

Assistingwith audits and assurance activities related to information management

Managing archiving and handover of project documentation in line with requirements

Supporting reporting and governance processes related to document control performance

Promoting best practice in information management and continuous improvement

About you

Experience in document control or information management roles on infrastructure or construction projects (e.g. metro, aviation, rail,waterand highways schemes)

Strong understanding of document control processes,systemsand best practice

Experience using common data environments (CDE) and document management systems (e.g. Aconex, SharePoint, ProjectWise or equivalent)

Good understanding of document management standards, naming conventions and workflows

Strong attention to detail, with the ability to manage large volumes of information accurately

Experience supporting audits, qualityassuranceand information governance processes

Good communicationand coordination skills, with the ability to work across multi-disciplinary teams

Proactive and organised, with the ability to manage multiple priorities and deadlines

Familiarity with construction and engineering documentation requirements

Degree or relevant qualification in information management, businessadministrationor a related discipline (or equivalent experience)

What we can offer you

Commitment to your development

Leaders guided by our Leadership Principles

A culture that welcomes you as the unique person you are

Inspiration from colleagues,clientsand projects

Thelong‑termthinking of afoundation‑ownedcompany

Flexible work environment

27 days annual leave plus bank holidays

Matched pension contributions

Private medical cover and life assurance

Work at the heart of sustainable change with Ramboll
Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So,that’swhere we start – and how we work. Our history is rooted ina clear visionof how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll employs more than 18,000 people globally across 35 countries. Ramboll experts deliver innovative solutions across Buildings, Transport, Water, Environment & Health, Energy, Management Consulting, and Architecture & Landscape. Combining local experience with global knowledge, we help shape the societies of tomorrow.

Equality, Diversity, and Inclusion
Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyoneis able toflourish and reach their potential. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We invite applications from candidates of all backgrounds and characteristics. Please let us know if there are anychangeswe could make to the application process to make it more comfortable for you. You can contact us at [emailprotected] with such requests.