Document Controller

John Sisk & Son Ltd; Dublin; On-site; EUR 42,000 - 65,000; Full time

Benefits offered by this job

26 days annual leave

Pension scheme

Health & wellbeing support

Career development

Job summary

John Sisk & Son Ltd in Dublin is seeking a Document Controller/IM professional to manage and curate project documentation within a CDE. You will coordinate distribution matrices, support change control, and engage with project teams on IM matters.

The role requires experience with large data volumes, strong communication, and a proactive approach to training and mentoring stakeholders across multidisciplinary teams.

Qualifications

• Experience with large volumes of data and information from multiple sources.
• Ability to educate stakeholders on DPD protocols.
• Experience working with multidisciplinary design teams, client teams, subcontractors and supply chain partners.
• Willingness to train and mentor others.
• Knowledge of file naming conventions and standards.
• Strong organisational, prioritisation, multitasking and time management skills.
• Analytical, diligent and self-motivated.
• Familiarity with ISO 19650, BS 1192 and PAS 1192 standards.

Responsibilities

• Validate, check, and curate incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
• Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Configure and implement change control processes within the CDE.
• Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
• Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.

Skills

Microsoft Office

Communication

Training & mentoring

ISO 19650 awareness

Data handling

Tools

Field View (FV)

Dalux

Job description

Overview

At Sisk, we create places and infrastructure that shape how people live, work and connect – now and for future generations. As a family‑owned, international construction and engineering group, we offer meaningful careers across building, infrastructure, rail, energy and off‑site manufacturing throughout Ireland, the UK and Europe, where people are supported to grow, make an impact and be part of positive change.

Responsibilities

Document Management

• Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
• Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Configure and implement change control processes within the CDE.
• Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
• Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.

Continuous Improvement

• Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
• Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
• Support the ISM in maintaining compliance with company-wide DPD procedures and standards.

Training & Support

• Host training sessions for new users of VFP and FV, either individually or in groups.
• Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
• Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
• Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Experience

Essential

• Experience working on projects with large volumes of data and information from multiple sources.
• Ability to communicate effectively with, and educate, all stakeholders on DPD protocols.
• Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.
• Ability and willingness to train and mentor others.
• Knowledge of file naming conventions and standards.
• Organisational, prioritisation, multitasking, and time management skills.
• Analytical thinker, diligent, and self‑motivated.
• Excellent document preparation, formatting, and troubleshooting skills.

Desirable

• Interest in project delivery processes, project administration, and the wider construction industry.
• Infrastructure experience preferred.

Qualifications

Essential

• Advanced user of Microsoft Office suite.
• Understanding of ISO 19650, BS 1192, and PAS 1192 standards.

Desirable

• Experience in configuring and managing systems in compliance with ISO 19650.
• Advanced user of Field View (FV), Dalux or similar digital field tools.

What We Offer

• Competitive salary
• 26 days annual leave
• Pension scheme
• Comprehensive health, wellbeing and lifestyle supports
• Career development opportunities
• And much more as part of our Total Rewards programme

Equity, Inclusion & Accessibility

We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion, family status or any other protected characteristic. We are committed to providing reasonable adjustments throughout the recruitment process to support all candidates.