Document Controller | Dublin

Thetrupgrade; Dublin; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary and benefits

Discretionary annual bonus

Pension scheme

27 days annual leave

Private healthcare allowance

Professional development

Retail discounts

Cycle to work scheme

Job summary

Murphy is recruiting a Document Controller to join our Natural Resources team on Gas projects around the Dublin area. You will act as the focal point for construction documentation, ensuring accuracy and timely delivery in line with contract requirements.

You will manage document numbers, perform quality checks, handle obsolete documents, and support on-site commercial admin while maintaining Client CDE and transferring to JMS CDE before contract completion.

Qualifications

• Experience in a professional Document Control and/or Administration department.
• Knowledge of IT systems including Word, Excel, Outlook, and Access.
• Experience with Electronic Document Management Systems such as Aconex, ProjectWise etc.

Responsibilities

• Maintain document control as the focal point for construction documentation and manage it in a controller manner.
• Administer document control per contract requirements and within agreed timescales.
• Complete obsolete/superseded/withdrawn documents and keep for reference where needed.
• Ensure obsolete documents are deleted or marked superseded and removed from use.
• Maintain Client CDE and transfer to JMS CDE prior to contract completion.
• Allocate document numbers per JMS or Client procedures and review details before issue.
• Quality check documents for typographical/formatting errors to ensure professionalism.
• Oversee change management by linking documents to contract documents.
• Assist with on-site commercial administration tasks like tracking allocation sheets.

Skills

Document Control

Administration

MS Office

Aconex

ProjectWise

Tools

Aconex

ProjectWise

Job description

Murphy is recruiting for a Document Controller to work with our Natural Resources team on Gas projects based around the Dublin area.

We maintain, operate, modify, design, construct and commission new energy networks and facilities across four countries; guiding our customers through the challenges of the energy transition and supporting their commitments to achieve net zero emissions. We provide safe and reliable specialist services as a trusted Engineering, Procure, Fabrication, Maintain and Decommissioning (EPFCM&D) partner. This includes work with onshore and offshore oil, gas pipelines, gas diversions and renewable energies.

Main Purpose of Role:

• Maintain that document control is the focal point for all construction documentation and is manged in a controller manner.
• Carry out the document control requirements which are to be administered as per contract requirements and within agreed timescales.
• Complete Obsolete/Superseded/Withdrawn documents which are to be kept by DC for reference or other purposes.
• Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as 'Superseded' and removed from possible use.
• Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client's CDE is permanently available or transferred to the JMS CDE prior to contract completion.
• Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
• Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire document is legible.
• Oversee the management of change by ensuring documents are processed correctly and linked to the contract documents as required.
• Assist with some commercial administration tasks on site like tracking allocation sheets.

Qualifications & Skills

• Experience in a professional Document Controland /or Administration department
• Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel, Outlook, and Access.
• Knowledge of Electronic Document Management Systems such as Aconex, ProjectWise etc.

What Murphy Ireland Offer In Return:

• Competitive salary and benefits
• Discretionary annual bonus and annual salary review
• Above market rate contributory pension scheme available from day one
• 27 days annual leave per annum.
• Generous Private Healthcare Allowance
• Dedicated and continued investment in your professional development.
• Other Murphy benefits include retail discounts, cycle to work scheme etc.

What you will get in return

• 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service
• Discretionary annual bonus and annual salary review
• Above market rate contributory pension scheme
• Life assurance, health screening and enhanced sick pay
• Generous Private Healthcare Allowance
• Enhanced maternity and paternity pay and a maternity returners bonus
• Extra 2 days holiday for all employees getting married and a wedding bonus
• Dedicated and continued investment in your professional development
• Other Murphy benefits include retail discounts, discounted gym memberships, cycle to work scheme etc
  

About Murphy

Murphy is formally recognised as a sector leading employer, Platinum Investors In People accredited. At Murphy, we are incredibly proud of our diverse workforce. Not only do our people represent over 60 different nationalities, but they also represent a wide range of backgrounds, ethnicities and ages.

Murphy is unable to employ anyone who does not have the legal right to live and work in Ireland.