Document Controller / BCAR Administrator

Wallace Myers International; Cork; On-site; EUR 42,000 - 54,000; Full time

Job summary

Wallace Myers International seeks a proficient Document Controller/BCAR Administrator to support civil and structural engineering projects in Cork City. You will manage project documentation, maintain registers, and coordinate submissions to clients, contractors and design teams.

The role requires experience with ArctechPro, SitePal, BCMS and Microsoft 365, with familiarity in BCAR and Irish Building Control processes.

Qualifications

• Experience in document control and project office administration.
• Knowledge of Building Control (BCAR) and Irish Building Control processes.
• Proficiency with ArctechPro, SitePal and BCMS.

Responsibilities

• Manage project documentation, drawings, reports and correspondence.
• Maintain document and drawing registers, revision control and filing systems.
• Issue and track project documents to clients, contractors and design teams.
• Ensure project information is accurately stored and retrievable.
• Support engineers with project administration and document submissions.
• Maintain electronic document management systems and project databases.

Skills

Document control

BCAR administration

Project administration

Client coordination

Multitasking

MS Office

Tools

ArctechPro

SitePal

BCMS

Microsoft 365

Job description

Permanent

Cork City, Cork

This role would suit a candidate who has worked as a Document Controller, Project Administrator, BCAR Administrator, Engineering Administrator or Construction Compliance Administrator and who has practical experience managing project documentation through systems such as ArctechPro, SitePal and the BCMS while supporting engineering and construction teams.

We are a are a civil and structural Engineering practice. We carry out the role of civil and structural engineers as well as assigned certifiers on both residential and commercial development type projects.

You asked me to set out the requirements of the role which are as follows.

Key Responsibilities

• Manage project documentation, drawings, reports and correspondence.
• Maintain document and drawing registers, revision control and filing systems.
• Issue and track project documents to clients, contractors and design teams.
• Ensure project information is accurately stored and readily retrievable.
• Support engineers with project administration and document submissions.
• Maintain electronic document management systems and project databases.

BCAR & Compliance Administration

• Assist with administration of Building Control (Amendment) Regulations (BCAR) projects.
• Manage BCMS submissions and project compliance records.
• Track commencement notices.
• Track planning compliance for the project including the upkeep of a live planning tracker document.
• Compile documentation for project handovers and Certificates of Compliance on Completion.
• Monitor submission dates and ensure regulatory deadlines are met.

Systems & Software

• Maintain project records using:
• ArctechPro
• SitePal
• BCMS
• Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint)
• Assist in the continuous improvement of document control procedures and workflows.
• Previous experience in document control, project office administration or construction administration.
• Proficient in Microsoft Office and document management systems.
• Ability to manage multiple projects and deadlines simultaneously.
• Construction, engineering or architectural industry experience.
• Familiarity with BCAR and the Irish Building Control process.
• Experience using ArctechPro and SitePal.
• Knowledge of quality management systems and project compliance procedures. Note that we are ISO 9001 compliance certified.
• Understanding of engineering drawings, specifications and construction documentation.

Personal Attributes

• Professional when dealing with clients, contractors and local authorities.
• Able to work independently and within a multidisciplinary team.

Ideal Candidate Profile

• Document Controller
• BCAR Administrator
• Construction Administrator
• Project Coordinator with document management experience in the construction sector.

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