Document Controller

Aureol Global Connections; Dublin; On-site; EUR 42,000 - 56,000; Full time

Job summary

Aureol Global Connections seeks a Document Controller to support the project delivery team by managing, tracking, and controlling all project documentation across the lifecycle of a large-scale data centre project in Dublin. You will ensure documents are accurate, up to date, compliant, and issued on time, with version control, registers, and easy access for stakeholders.

The role collaborates with design teams, subcontractors, and clients to maintain naming conventions and quality standards,

Responsibilities

• Establish and maintain the project document control system in line with company and client procedures
• Ensure all documents are correctly version-controlled and stored in the appropriate locations
• Monitor document workflows to ensure timely review, approval, and submission in line with project deadlines
• Track and report on document status, including overdue items, and proactively follow up with stakeholders
• Maintain document registers, trackers, and logs (e.g. drawings, RFIs, submittals, O&M manuals)
• Support the project team with document retrieval and ensure easy access to current information
• Liaise with design teams, subcontractors, and client representatives to ensure document compliance and consistency
• Ensure all documentation meets project standards, naming conventions, and quality requirements
• Assist with the preparation and compilation of handover documentation and final project documents
• Support audits by ensuring documentation is complete, accurate, and readily accessible

Job description

The Document Controller will support the project delivery team by managing, tracking, and controlling all project documentation across the lifecycle of a large-scale data centre project. The role is critical in ensuring documents are accurate, up to date, compliant, and issued in line with project deadlines and client requirements.

Key Responsibilities

• Establish and maintain the project document control system in line with company and client procedures
• Ensure all documents are correctly version-controlled and stored in the appropriate locations
• Monitor document workflows to ensure timely review, approval, and submission in line with project deadlines
• Track and report on document status, including overdue items, and proactively follow up with stakeholders
• Maintain document registers, trackers, and logs (e.g. drawings, RFIs, submittals, O&M manuals)
• Support the project team with document retrieval and ensure easy access to current information.
• Liaise with design teams, subcontractors, and client representatives to ensure document compliance and consistency
• Ensure all documentation meets project standards, naming conventions, and quality requirements
• Assist with the preparation and compilation of handover documentation and final project documents
• Support audits by ensuring documentation is complete, accurate, and readily accessible