Document Controller - 2 required

Aureol Global Connections; Dublin; On-site; EUR 40,000 - 55,000; Full time

Job summary

Aureol Global Connections in Dublin seeks two detail-oriented Document Controllers to manage and organize project documentation throughout the lifecycle, ensuring accurate tracking, filing, and dissemination to stakeholders to support effective communication.

You will coordinate with project teams, maintain document revisions, and perform routine audits while safeguarding confidentiality. Strong MS Office and familiarity with Aconex/SharePoint are essential.

Qualifications

• Bachelor's degree in a relevant field.
• Proven experience in document control or similar role, preferably in construction or engineering.
• Strong knowledge of document control processes and software (Aconex, SharePoint).
• Excellent organizational skills and attention to detail for maintaining accurate records.

Responsibilities

• Manage the receipt, distribution, and filing of all project documents, including drawings, specifications, and correspondence.
• Establish and maintain a systematic document control process to ensure easy retrieval and storage of information.
• Coordinate with project teams to ensure that document submissions are timely and compliant with project requirements.
• Track and update all document revisions and maintain accurate records of document statuses.
• Assist in the preparation of project documentation and reports for stakeholders.
• Conduct regular audits of documentation for accuracy and completeness.
• Training and support team members on document control processes and systems.
• Maintain confidentiality and security of sensitive project information.

Skills

Excellent organizational skills

Attention to detail

Effective communication

Independent work

Education

Bachelor's degree in Business Administration / Information Management

Tools

Aconex

SharePoint

MS Office Suite

Job description

Aureol Global Connections is looking for two detail-oriented Document Controllers to join our team. In this role, you will be responsible for managing and organizing all project documentation throughout the project lifecycle. Your expertise will ensure that all documents are accurately tracked, filed, and disseminated to the appropriate stakeholders to facilitate efficient communication. As a Document Controller, you will play a vital role in maintaining the integrity of project documentation and supporting the overall effectiveness of our operations. If you are highly organized, proactive, and passionate about documentation management, we encourage you to apply!

Responsibilities

• Manage the receipt, distribution, and filing of all project documents, including drawings, specifications, and correspondence.
• Establish and maintain a systematic document control process to ensure easy retrieval and storage of information.
• Coordinate with project teams to ensure that document submissions are timely and compliant with project requirements.
• Track and update all document revisions and maintain accurate records of document statuses.
• Assist in the preparation of project documentation and reports for stakeholders.
• Conduct regular audits of documentation for accuracy and completeness.
• Training and support team members on document control processes and systems.
• Maintain confidentiality and security of sensitive project information.

• Bachelor's degree in Business Administration, Information Management, or a related field.
• Proven experience as a Document Controller or in a similar role, preferably within the construction or engineering industry.
• Strong knowledge of document control processes and software (e.g., Aconex, SharePoint).
• Excellent organizational skills and attention to detail for maintaining accurate records.
• Proficient in MS Office Suite and other relevant software applications.
• Effective communication skills for coordinating with diverse teams and stakeholders.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Commitment to maintaining confidentiality and ensuring document security.